School Office Manager I
School Office Manager I
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Job Description
FullTime and Permanent; NonExempt; 7.5 Hours/Day;252 Days/Year; 12 Months/Year; Grade JJ
General Responsibilities
This position is responsible for assisting the Schools Administrators with routine and complex supervisory and administrative tasks; to include complex bookkeeping and clerical work and extensive financial management responsibilities. This position is also responsible for handling personnel documents; to include student and staff records that require strict confidentiality. Also requires advanced computer knowledge and writing skills.
Education and Experience
An Associates Degree and two 2 years of directly related experience as a supervisor or office manager. Requires experience managing the schools budget. Also requires a minimum of two 2 years of customer service experience; or an equivalent combination of education and experience.
Essential Job Functions
- Responsible for processing school financial records reconciling complex financial management programs; to include collecting and receipting for monies preparing checks for payments posting receipts and disbursements to accounts reconciling bank statements and preparing monthly financial statements.
- Responsible for processing and maintaining records of staff absences/leave requests.
- Responsible for checking in substitute teachers issues keys advise of lesson plans and schedules.
- Assists administrators in making arrangements for classroom coverage if substitute teachers are not present.
- Process verify and maintain payroll records for part time personnel.
- Calculate and prepare financial and statistical reports for administrators.
- Coordinates the work of clerical secretarial and administrative support personnel.
- Oversee secretarial duties for school administrators.
- Manage the school office; to include coordinating schoolwide clerical activities.
- Responsible for reviewing all outgoing correspondence for formatting spelling punctuation and grammar prior to submission for signature.
- Supervise clerical staff; to include assigning duties and reviewing completed work for accuracy and completeness.
- Responsible for assisting the principal with daily correspondence; to include maintaining the principals calendar; coordinating meetings and conferences scheduling dates times and locations notifying attendees
- Schedules conference registrations as necessary; to include travel and hotel arrangements.
- Assists with screening telephone calls for the principal; to include regular mail.
- Ensure that school maintains student information in line with local state federal laws codes policies guidelines and rules.
- Required to attend meetings and conferences when needed.
- Researches and develops material for use in official school functions; maintains control records on incoming correspondence and action documents and follow up on work in progress to ensure timely response or action.
- Administers to sick students in the absence of the school nurse; dispenses medication to students and maintains medication log.
- Performs related work as required or assigned.
Required Experience:
IC
Employment Type
Full-Time
