Studio Manager
Studio Manager
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Job Description
Studio Manager Architecture & Design
We are seeking an experienced and highly organised Practice Manager / Studio Manager to join a dynamic and awardwinning architecture and design studio in London. As a key member of the team you will oversee the smooth running of the office and provide vital support to the Directors. If you have a passion for design strong organisational skills and a proactive attitude we want to hear from you!
Key Responsibilities:
Office Management & Administration
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Oversee daily operations to ensure a smooth and efficient work environment
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Act as the first point of contact for visitors and phone calls
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Maintain office cleanliness enforce clean desk policy and supervise office cleaner
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Manage office supplies equipment and maintenance
Director Support
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Provide essential administrative support to the Directors
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Assist with travel bookings calendar management and general coordination
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Work closely with the bid manager and business manager
HR & People Management
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Handle staff appointments onboarding inductions appraisals holiday tracking and expenses
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Coordinate staff social events and team outings
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Maintain uptodate personnel records and support the development of HR policies
Finance & Bookkeeping
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Process supplier payments staff expenses and raise sales invoices
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Liaise with clients regarding purchase orders and payments
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Handle banking tasks and general bookkeeping (Xero)
Health & Safety / Quality Management Systems (QMS)
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Act as the Health and Safety Officer for the office
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Maintain and update the Quality Management System (QMS)
Project Coordination
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Set up project folders and server files support project resource planning
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Assist with tender submissions and manage bid portals
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Act as the primary point of contact for new tender opportunities
Marketing & PR
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Liaise with PR consultants to organise press releases and photography
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Support award submissions and maintain project information
IT & Systems
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Assist with IT maintenance software upgrades and manage email inboxes
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Ensure continuous improvement of practice systems and procedures
Membership & Renewals
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Manage renewals for company and staff professional memberships
Research & Miscellaneous
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Assist Directors with project research and ad hoc tasks as required
Candidate Requirements:
Essential:
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Minimum two years experience as a Practice Manager Studio Manager or PA ideally within an architectural or design firm
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Strong administrative and office management experience
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Excellent communication and interpersonal skills
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Advanced organisational and time management capabilities
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Proficiency in MS Office Suite
Desirable:
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Experience with Adobe Creative Suite Xero and project resourcing tools
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Familiarity with bid portals and tender processes
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HR experience including recruitment and staff support
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A proactive cando attitude with the ability to think on your feet
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Detailoriented with a strong problemsolving approach
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Selfmotivated and comfortable working independently
If you re looking for a varied and rewarding role in a creative fastpaced environment apply now!
Employment Type
Full Time
