Administrative Assistant and Academic Studies Office Coordinator

PLNU is a Christian liberal arts university in the evangelical Wesleyan tradition offering quality undergraduate graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged character is modeled and formed and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of Gods kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits:

We are pleased to offer attractive benefits and resources. This includes benefits such as health dental tuition benefits for employees and dependents competitive retirement matching vacation and sick time and 15 paid holidays per year. In addition we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary:

Were seeking a highly organized detailoriented professional to provide essential support to our Provost and academic leadership team. This role is perfect for someone who thrives in a fastpaced academic environment and is passionate about supporting faculty success and academic excellence.


Salary:
Pay range $26.36 $29.66 per hour
Actual salary offered is determined by the candidates experience education skills and other factors including internal equity and university funding resources.
Internal Classification: Career Level Professional 3
Provide dependable and professional inperson support.

Job Status:

Full time

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Job Description:

Responsibilities

• Provide a high level of dependable and professional inperson administrative support and coverage including reception of Provost Office inquiries visitors and phone calls.

• Provide administrative support services to the Provost including processing mail; filing; telephone calls; overseeing cost center expenses and maintaining supplies.

• Maintain the Provosts calendar including travel arrangements.

• Prepare and proofread correspondence reports memorandums etc. Liaison between Provost Office to interface with and provide information and support to various faculty committees: Rank & Tenure Faculty Resource Faculty Governance Faculty Development Social Ethos.

• Analyze and assign faculty scholarship requests.

• Supervise and train student employees.

• Manage incoming and outgoing correspondence for the academic studies office.

• Act as a resource for faculty and staff inquiries on behalf of academic affairs.

• Research compile and analyze data for special projects and prepare routine reports including but not limited to reporting Faculty Meeting attendance SAUL form regarding service for the Deans etc..

• Plan and organize events including catering needs; taking minutes as required and creating/consolidating Power Point presentations.

• Prepare and issue annual faculty contracts including but not limited to validating faculty data coordinating updates to the faculty salary scale using mail merge and Word templates and/or Workday resources for distribution.

• Partner with the Office of Human Resources to ensure faculty contracts are processed accurately.

• Maintain faculty employment documents.

• Manage and provide oversight of the Provosts Office professional development cost center ensuring valid reimbursement requests are being processed and documented accordingly. ;

• monitor and track sabbatical and RASP accounts and review/approve requests for reimbursements.

• Distribute correspondence to Deans and faculty including but not limited to appointments promotion sabbaticals general announcements and events.

• On behalf of the Provost Office liaison with Search Advocate candidates to determine interest and availability to serve on faculty search committees.

• Approve business card proofs for all faculty.

• Perform other duties as assigned.

Qualifications

• Experience providing highlevel administrative support to a seniorlevel manager or executive

• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Windows

• Demonstrated ability to type efficiently and accurately in a fastpaced administrative environment

• Strong command of English grammar spelling punctuation and formatting with excellent proofreading skills

• Demonstrated ability to maintain a high level of accuracy and attention to detail

• Proven experience handling confidential information with integrity and professionalism

• Skilled in managing calendars coordinating travel and overseeing expense tracking

• Experience preparing and editing professional correspondence reports and presentations

• Strong organizational and multitasking abilities; able to manage multiple priorities under pressure

• Evidence of Christian commitment and active church involvement. In addition staff agree to live in agreement with PLNUs Community Life Covenant.

• The job offer is contingent on the successful completion of a background check. PLNU will consider qualified applicants including those with criminal histories in a manner consistent with state and local Fair Chance laws.

Physical Requirements:

• The work is primarily sedentary and may require sitting for extended periods of time.

• Use of computer equipment: computer keyboard mouse and monitor.

• Vision to read documents email and other correspondence and reports on paper and computer monitor.

• Ability to communicate effectively with others in person and by phone.

• Will also stand stoop push pull and lift up to 10 lbs throughout the day.

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At PLNU we believe in pursuing calling together. Deep and meaningful relationships between students faculty and staff is vital in nurturing our shared community and expressing Gods love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal spiritual and professional potential.

Point Loma Nazarene University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures.