Coordinator of Operations and Administration in The Pam Rector Center for Service and Action
Coordinator of Operations and Administration in The Pam Rector Center for Service and Action
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$ 25 - 31
1 Vacancy
Job Description
The Pam Rector Center for Service and Action (CSA) is a student hub for community service and social justice at Loyola Marymount University. CSA welcomes and celebrates students from diverse backgrounds. We provide students opportunities to expand their community outside of LMU through engagement with local and global community partners.
Position Summary
Reporting to the Associate Director of Community and Academic Engagement in the Pam Rector Center for Service and Action (CSA) the Coordinator of Operations and Administration provides important operational and administrative support to all CSA staff members.
The position supports the business operations of the department including but not limited to budget administration and management facilities and vehicle fleet management the LMU Food Pantry staff onboarding student staff onboarding and supervision business operations training and operational policy and procedure development maintenance and compliance.
Position Specific Accountabilities
Manage the operation of the LMU Food pantry. This includes managing the acquisition of food and ensuring consistent stocking of food and ensuring health standards are followed and maintained. Work regularly with nonprofit partners who provide fresh produce and other fresh items for the pantry.
Manage the operations CSAs vehicle fleet. Oversee van usage request form that students faculty and staff can utilize for community service and social justice related activities. Collaborate with Facilities Maintenance to ensure proper maintenance and functionality of fleet with Risk Management to ensure new driver certification processes are followed and records about LMU community members vehicle certification requirements are maintained.
Coordinate the daytoday management of the student staff in the Center. This includes the hiring supervision scheduling professional development and training of 30 student staff annually. Schedule student support staff to provide optimal coverage for daily and peak operating periods.
As a member of the community and academic engagement team manage the logistical aspects of Center for Service and Action programming for large onetime events such as The Community Service Fair Community Service effective project communication plans and processes and ensure their .
Under the supervision of the Director manages budgeting processes and forecasting for the Center. The position will also support all staff in the completion of all financial processes such as check requests wire transfers and deposits.
Manage all the operations of the dynamic Center for Service and Action Office Suite adjacent LMU food pantry space and auxiliary storage facilities in University Hall. Oversee the continual and comprehensive maintenance of a complex professional workspace environment. Ensure adequate supplies are on hand and that appropriate setup for meetings activities and events are followed through on.
Manage CSAs technology inventory purchasing and training needs (i.e. hardware software and platforms).
Design and produce informational and marketing materials for the Pam Rector Center for Service and Action including the management of CSAs LMU website CSAs social media platforms a variety of brochures and annual reports as needed.
Serve on Student Affairs and Universitywide Committees as needed.
Perform other duties as assigned.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
Typically a Bachelors degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.
Minimum 4 years of operations and administrative experience in an education environment.
Experience with project management.
Ability to plan organize and execute on event operations and oversee the administrative needs of an office environment; work under deadlines and maintain a detailoriented approach to each task; ability to prioritize the flow of work on a daily basis; ability to prepare reports and other documents efficiently.
A desire and ability to lead and mentor students.
Ability to communicate effectively (both orally and in writing) with diverse populations ina multiculturalenvironment.
Strong organizational and problemsolving abilities.
Exemplary written and oral communication skills.
A sense of humor and a desire to be a part of a team that serves students and nonprofit community partners.
For full consideration please include a cover letter and resume with application.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.
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Staff RegularSalary range
$25.19 $31.49 Salary commensurate with education and experience.Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit for more information.Required Experience:
IC
Employment Type
Full-Time
