PACT 1 CHL Administrative Assistant Full-time Days Worcester
PACT 1 CHL Administrative Assistant Full-time Days Worcester
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Job Description
Are you an internal caregiver student or contingent worker/agency worker at UMass Memorial Health CLICK HERE to apply through your Workday account.
Exemption Status:
NonExemptSchedule Details:
Monday through FridayScheduled Hours:
8:30am4:30pmShift:
1 Day Shift 7.5 Hours (United States of America)Hours:
37.5Cost Center:
PACT 1This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.
Joining UMass Memorial Health Community Healthlink (CHL) makes you part of a team doing work that is often life changing for those we serve. We provide highquality behavioral health care services to individuals couples and families that is fulfilling both professionally and personally. CHL has been a leader in central and north Worcester County for over four decades in providing care to those facing mental illness homelessness and substance use and recovery.
Everyone Is a Caregiver
At UMass Memorial Health everyone is a caregiver regardless of their title or responsibilities. Exceptional patient care academic excellence and leadingedge research make UMass Memorial the premier health system of Central Massachusetts and a place where we can help you build the career you deserve. We are more than 16000 employees working together as one health system in a relentless pursuit of healing for our patients community and each other. And everyone in their own unique way plays an important part every day.
Manage the Executives daily calendars including scheduling meetings confirming appointments preparing supporting documents for meetings preparing itineraries and sending reminders.Major Responsibilities:
1. Act as the point of contact between the executives and internal/external stakeholders.
2. Receive calls take messages and route correspondence.
3. Effective communication with clients peers and other professionals that is sensitive to racial/ethnic/cultural/class backgrounds.
4. Make travel arrangements for management as necessary.
5. Prepare agendas and minutes for meetings.
6. Monitor and order office supplies and research advantageous deals or suppliers.
7. Produce reports and PowerPoint presentations.
8. Develop and maintain an efficient documentation and filing system.
9. Perform other administrative duties as .
10. Support front desk when vacant if necessary.
Standard Staffing Level Responsibilities:
1. Complies with established departmental policies procedures and objectives.
2. Attends variety of meetings conferences seminars as or directed.
3. Demonstrates use of Quality Improvement in daily operations.
4. Complies with all health and safety regulations and requirements.
5. Respects diverse views and approaches demonstrates Standards of Respect and contributes to creating and maintaining an environment of professionalism tolerance civility and acceptance toward all employees patients and visitors.
6. Maintains regular reliable and predictable attendance.
7. Performs other similar and related duties as or directed.
All responsibilities are essential job functions.
II. Position Qualifications:
License/Certification/Education:
Required:
1. Minimum of a High School Diploma/GED/HiSet or Associates.
2. Satisfactory CORI background check.
3. Driving is not a requirement.
Preferred:
1. Bachelors degree preferred.
Experience/Skills:
Required:
1. Minimum of 24 years of related Administrative Assistance experience is
2. Strong Microsoft Office and computer skills.
3. Strong organizational and time management skills in order to meet deadlines.
Preferred:
1. Executive level Administrative Assistance experience is preferred.
2. Experience and/or training in general office procedures
3. Strong verbal and written communication skills.
4. Exhibits strong organizational and time management skills.
5. Problem solving skills.
6. Selfmotivated and proactive
7. Ability to multitask and prioritize daily workload
8. Excellent interpersonal skills and professionalism
9. Ability to maintain confidentiality
10. Thorough knowledge of office systems office management and computer literacy including Microsoft Systems and Electronic Health Records.
11. Proficiency in English verbal and written
Unless certification licensure or registration is an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.
Departmentspecific competencies and their measurements will be developed and maintained in the individual departments. The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.
III. Physical Demands and Environmental Conditions:
Work is considered sedentary. Position requires work indoors in a normal office environment.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
Were striving to make respect a part of everything we do at UMass Memorial Health for our patients our community and each other. Our six Standards of Respect are: Acknowledge Listen Communicate Be Responsive Be a Team Player and Be Kind. If you share these Standards of Respect we hope you will join our team and help us make respect our standard for everyone every day.
As an equal opportunity and affirmative action employer UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin age disability gender identity and expression protected veteran status or other status protected by law.
If you are unable to submit an application because of incompatible assistive technology or a disability please contact us at We will make every effort to respond to your request for disability assistance as soon as possible.
Employment Type
Full-Time
