Body Shop Office Manager
Body Shop Office Manager
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$ 60000 - 72000
1 Vacancy
Job Description
Job Title:Body Shop Office Manager
Department: Body Shop
Reports To: Body Shop Director
FLSA Status: Nonexempt
Prepared By: Human Resource Department
SUMMARY
Provides administrative support to body shop operations.
ESSENTIAL DUTIES
Essential Duties include the following. Other duties may be assigned.
- Initiates Repair Orders for Internal/Dealership vehicles. Ensures those repair orders are completed and closed accurately.
- Reconciles charge card receipts on a daily basis.
- Accurately receipts all checks and cash to appropriate corresponding Repair Order.
- Ensures insurance companies have received and approved supplements prior to release of vehicle to customer.
- Communicates with insurance companies and business to followup on receivables on a daily basis.
- Prepares an accounts receivable report on a monthly basis.
- Accurately initiates purchase orders (POs) for vendors utilized by the body shop.
- Ensures invoices and bills from vendors are forwarded to the business office. Collaborates with the dealership accounts payables clerk to ensure the bills/invoices accurately reflect goods or services are received.
- Completes the tasks required by the body shop clerk in the clerks absence.
- Maintains professional appearance.
- Informs customers insurance companies and rental car companies of progress on repairs as needed.
- Opens repair orders for all vehicles coming into the body shop for repairs.
- Receives cash checks and credit card payments from customers and records the amounts received.
- Closes repair orders on the computer system in a timely manner.
- Files repair orders.
- Completes payroll for weekly employees.
- Follows up on body shop accounts receivable to maintain satisfactory levels of payment.
- Assists body shop manager as necessary.
- Prepares purchase orders for all vendors.
- Assists body shop employees with completion of personnel forms.
- Maintains a professional appearance and a neat work area.
SUPERVISORY RESPONSIBILITIES
Supervises one body shop clerk and several porters insuring each is fulfilling their duties insuring each is fulfilling their duties of cleaning vehicles keeping the shop and offices orderly and providing transport to customers.
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); one year office and/or automotive body shorelated experience.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in oneonone and small group situations to customers clients and other employees of the organization. Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES LICENSES REGISTRATION
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job employee is frequently required to sit stand walk hear and talk and handle. Employee is occasionally required to reach with hands and arms. Specific vision abilities of this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this environment is usually loud. While performing this job the employee is regularly exposed to moving mechanical parts and fumes or airborne particles.
Northside Auto Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected veteran status. If you need a reasonable accommodation for any part of the employment process please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a casebycase basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email.
Required Experience:
IC
Employment Type
Full Time
