Director of Fiscal Services - Job Description Under Revision
Director of Fiscal Services - Job Description Under Revision
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Job Description
JOB DESCRIPTION UNDER REVISION
REPORTS TO: Assistant Superintendent of Business
SALARY SCHEDULE: 278
WORK YEAR: 12 Months
GENERAL DESCRIPTION:
Under the direction of the Assistant Superintendent of Business the Director of Fiscal Services plans organizes controls and directs the fiscal services of the District. The Director processes financial data in a timely and accurate manner. This Director also provides financial information and analyses for various administrators. Maintaining accurate accounting and cost data records are a requirement of this position. The Director supervises and evaluates the performance of assigned personnel.
ESSENTIAL JOB FUNTIONS AND RESPONSIBILITIES:
- Plan organize control and direct the fiscal services of the District;
- Train and evaluate the performance of assigned staff;
- Interviews selects employees and recommends transfers reassignment termination and disciplinary actions;
- Serve as liaison for managerial control of the financial software system including implementations and modifications of existing system to assure adequacy of system design in coordination with data processing or technological services;
- Analyze and interpret account status report and revenue report; verify fund balances and communicate with appropriate staff regarding account status;
- Respond to the Assistant Superintendents requests for analysis followthrough and interpretation of fiscal data;
- Review and approve journal vouchers payroll remittance manual checks bank transmittals departmental purchase orders cash advances salary advances petty cash transmissions miscellaneous receipts requests for payment and other transactions;
- Maintain the design and internal control of Districts accounting systems;
- Review cash handling procedures to assure minimum exposure to error or misappropriation; analyze accounting office staff duties to maximize internal controls;
- Perform compliance tests to determine adequacy of internal control and analyze strengths and weaknesses of Districts internal control;
- Provide technical accounting advice to program managers principals secretarial staff and others related to District policies and procedures affecting general fund student body fund and other funds as requested.
- Coordinate yearend closing process performing system functions to establish the budget and establish records for the new year;
- Provide technical expertise information and assistance to the Assistant Superintendent regarding assigned functions;
- Assists in the formulation and development of policies procedures and programs;
- Advises the Assistant Superintendent of unusual trends or problems and recommend appropriate corrective action;
- Plan organize and implement long and shortterm programs and activities designed to develop assigned programs and services;
- Direct the preparation and maintenance of a variety of narrative and statistical reports records and files related to assigned activities and personnel;
- Communicate with other administrators personnel and outside organizations to coordinate activities and programs resolve issues and conflicts and exchange information;
- Develop and prepare the annual preliminary budget for the Fiscal Services Department; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations;
- Operate a computer and assigned software programs; operate other office equipment as assigned;
- Attend and conduct a variety of meetings as assigned;
- Perform other related duties as assigned.
MINIMUM QUALIFICATIONS:
- Bachelors degree in accounting business administration from an accredited institution of higher education or progressive level of experience in business administration inclusive of college level course work in finance accounting and/or business administration;
- Five 5 years professionallevel accounting experience.
DESIRED QUALIFICATIONS:
- Masters degree in accounting business administration from an accredited institution of higher education.
KNOWLEDGE SKILLS AND ABILITIES:
Knowledge and skills of:
- Planning organization and direction of the fiscal services of the District;
- Principles and practices of school governmental accounting including auditing budgeting and fiscal control;
- Generally accepted accounting principles;
- Budget preparation and control;
- Oral and written communication skills;
- Principles and practices of administration supervision and training;
- Applicable laws codes regulations policies and procedures;
- Interpersonal skills using tact patience and courtesy;
- Operation of a computer and assigned software.
Ability to:
- Plan organize and administer the fiscal services of the District;
- Process financial data in a timely and accurate manner;
- Provide financial information and analysis for use by various administrators;
- Maintain accurate accounting and cost data records;
- Train and evaluate the performance of assigned staff;
- Communicate effectively both orally and in writing;
- Interpret apply and explain rules regulations policies and procedures;
- Establish and maintain cooperative and effective working relationships with others;
- Operate a computer and assigned office equipment;
- Analyze situations accurately and adopt an effective course of action;
- Meet schedules and time lines;
- Work independently with little direction;
- Plan and organize work;
- Prepare comprehensive narrative and statistical reports;
- Direct the maintenance of a variety of reports and files related to assigned activities.
PREEMPLOYMENT REQUIREMENTS:
- Preemployment physical and drug test;
- A current and valid Tuberculosis (TB) clearance;
- Fingerprint clearance for school personnel;
- Possession and maintenance of a valid and appropriate California Drivers License; have an acceptable driving record; and be insurable at standard rates by the districts insurance carrier and maintain such insurability during the course of employment.
PHYSICAL DEMANDS:
The following physical characteristics are representative of those that must be met by an employee to successfully and safely perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in the work environment. This environment may be expected to include: moderate noise level that may occasionally be very noisy frequent interruptions.
Number of Hours
Number of Hours
0
01
12
34
45
56
7
0
01
12
34
45
56
7
1.
Sitting
13.
Repetitive Use Of
2.
Standing
Foot Control
3.
Walking
a.
Right Only
4.
Bending Over
b.
Left Only
5.
Crawling
c.
Both
6.
Climbing
14.
Repetitive Use Of Hand
7.
Reaching Overhead
a.
Right Only
8.
Crouching
b.
Left Only
9.
Kneeling
c.
Both
10.
Balancing
15.
Grasping
11.
Pushing or Pulling
a.
Simple/Light
12.
Lifting or Carrying
1
Right Only
a.
10 lbs. or less
2
Left Only
b.
11 to 25 lbs.
3
Both
c.
26 to 50 lbs.
b.
Firm/Strong
d.
51 to 75 lbs.
1
Right Only
e.
76 to 100 lbs.
2
Left Only
f.
over 100 lbs.
3
Both
16.
Fine Dexterity
a.
Right Only
b.
Left Only
c.
Both
Yes
No
Description
17.
Driving cars trucks forklifts and other equipment
18.
Walking on uneven ground
Stairs Ramps Grounds
19.
Exposure to dust gas or fumes
Toxic substances
20.
Exposure to marked changes in temperature or humidity
Frequently Outdoors
Board Adopted: June 19 2012
Required Experience:
Director
Employment Type
Full-Time
