Administrative Coordinator 3 -Cwae

CLHSD oversees delivery of mental health addictive disorders and developmental disability services in our 8 parisharea: Avoyelles Catahoula Concordia Grant LaSalle Rapides Vernon and Winn.

This position is located part time at our Behavioral Clinic in Jonesville and part time in our Alexandria Clinic.

Job #208222 Position #

***This position will be filled as a Classified Work as Employed (CWAE only.
A CWAE is a temporary appointment not to exceed 1245 hours per year.

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

• Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.
• Managing Conflict:The ability to recognize and navigate disagreements in a rational unbiased and productive way.
• Managing Systems:The ability to predict and manage the effects of actions on interrelated or interacting components of a team department or organization.
• Managing Time: The ability to control your time to increase effectiveness efficiency or productivity.
• Thinking Critically:The ability to objectively question analyze interpret and evaluate information to form a conclusion.
• Working Safely:The ability to maintain safety by following rules and procedures.

You must include all relevant education and experience on your official State application. You must describe your actual duties as you will not be qualified based on job title alone. A resume upload will NOT populate your information into your application.

Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit.

All prospective new hires are required to pass a drug screening and a criminal background check.

All prospective new hires will be subjected to employment eligibility verification via the federal governments EVerify system.

Applicants must have Civil Service test scores for8500Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting it may result in your application not being considered.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:
Shawanda Gordon
CLHSD / Human Resources Specialist
P. O. Box 7118 Alexandria LA

Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity and develop into departmentalprogram duties.

Level of Work:
Advanced.

Supervision Received:
General from higherlevel clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 12 lowerlevel personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization complexity and/or independent judgment.

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible initial departmentalprogram duties in accordance with rules regulations and policies. May involve communication with other departments customers etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager which could include keeping appointment schedule preparing travel issuing directives to others on their behalf and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions such as property control purchasing and safety in addition to other clerical duties as noted above.

Performs related duties as assigned.