Office Services Assistant
Office Services Assistant
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Job Description
Overview:
Under the direction of the Supervisor of Administrative Services the Office Services Assistant provides administrative and facilities support throughout the Planning Department. This individual is expected to maintain mail/copy room and process any outgoing mail and packages in accordance with postal and carrier regulations. A daily checkin with the direct supervisor for immediate needs or assignments and perform routine facility repairs and maintenance.
Responsibilities:
GENERAL DUTIES AND RESPONSIBILITIES: The general duties and responsibilities of the position are included but are not limited to the information listed below.
- Ensure office supplies are maintained including checking inventory and working with vendors to ensure adequate levels of necessary supplies are at all Planning Department locations.
- Pick up sort and deliver mail including interoffice mail/correspondence. Process outgoing mail and packages in accordance with postal or other carrier regulations; prepare for timely pickup.
- Assist in office moves and disposalof recycling and other refuse material.
- Maintain and keep common areas neat including conference rooms water cooler stations break rooms and office supply rooms.
- Provide office and administrative support at all Planning Department Office locations.
- Maintain and replenish mail/copy machine supplies. Unload and store supplies upon delivery from office supply vendors.
- Attend weekly staff checkin meetings to review past duties and future initiatives.
- Perform other duties as required.
Minimum Entrance Qualifications:
- Completion of High School Diploma or equivalent preferred.
- Prior experience in Administrative Services is preferred.
- Must have and maintain a valid Massachusetts drivers license to assist with operating and maintaining department vehicles.
- Experience with Microsoft Office and Google Suites Applications.
- Excellent Customer Service and interpersonal skills
- Must be able to pass a CORI check
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
- Standard office environment; frequent site visits occasional local travel.
- Frequent lifting and carrying of boxes weighing 50lbs.
BOSTON RESIDENCY REQUIRED
Terms:
Union/Salary Plan/Grade: NonUnion/$55000 $75000
Hours per week: 35
Employment Type
Full-Time
