Analyst Payroll - Payroll Department 2025-26
Analyst Payroll - Payroll Department 2025-26
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Salary Not Disclosed
1 Vacancy
Job Description
Ref. 8987
TITLE:
Analyst Payroll
REPORTS TO:
Assigned Supervisor
DEPARTMENT:
As Assigned
CLASSIFICATION:
Classified
FLSA:
NonExempt
WORK YEAR/HOURS:
261 Days/7.5 Hours or duty days and hours as assigned
ISSUED:
Created: June 2021
SALARY GRADE:
WTCL 53
BASIC FUNCTION: Under general supervision coordinate and perform complex technical and diversified tasks related to preparation and processing of certificated and classified payrolls personnel transaction documents interpretation and application of salary schedules maintenance of payroll records; performs related duties as required.
REPRESENTATIVE DUTIES: Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties knowledge or abilities associated with this classification but are intended to accurately reflect the principal job elements.
ESSENTIAL FUNCTIONS:
- Process contracts new hires terminations verify retirement set up validate appropriate screens are set up and accurate information is populated on the screens.
- Provide technical direction to Payroll Technicians to ensure correct application of regulations laws guidelines and collective bargaining contracts.
- Verify monthly retirement reconciles and balances with monthly payrolls.
- Work with the Director of Payroll and Technology Department to ensure any payroll related setup items not coming across accurately through the payroll or reports are corrected.
- Coordinate the running of payrolls; run and verify all of payroll edits to ensure no problems occur when payroll is actually runs; audit trial payroll reports.
- Run payroll and distribute reports.
- Coordinate issuance of voluntary deductions warrants sent to outside agencies.
- Coordinate and submit tax documentation once approved by the Director of Payroll; request the necessary ACH transfers to ensure the taxes are paid timely and accurately.
- Audit payroll prelists; provide edits/corrections to Payroll Technicians for processing.
- Work with various departments on providing data needed to ensure deductions and contributions are timely and accurate.
- Liaison between Technology and Talent Departments regarding data processing system enhancements revisions and updates.
- Calculate request and clear revolving cash checks for the Payroll Department.
- Work with Director of Payroll and employees on salary overpayment adjustments and repayment schedules.
- Coordinate and run any special payrolls such as Retro payments or settlements.
- Develop computergenerated reports; provide statistical analysis of payroll data.
- Analyze and interpret County State and Federal regulations and procedures in addition to other laws and regulations to ensure Payroll meets legal federal state and county auditing requirements.
- Attend District and County meetings and stay updated on relevant and pertinent information to keep current on Payroll laws regulations and requirements.
- Perform related duties as assigned.
QUALIFICATIONS:
The District determines whether a candidate is qualified based on fulfillment of prerequisites relevant work experience ability to perform the essential functions reference checks effective interpersonal and communication skills demonstrated by interview performance and/or writing samples and achievement on performancebased assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.
KNOWLEDGE OF:
- Accounting principles procedures and terminology
- General office practices and procedures
- English usage grammar punctuation and composition
- Automated human resources/payroll computer systems
- PERS/STRS rules and regulations
- Federal and state income tax laws and regulations
- Personal computer literate
ABILITIY TO:
- Learn interpret and apply personnel and payroll policies laws regulations state education code and collective bargaining contracts
- Follow complex verbal and written instructions with a minimum of direction
- Explain procedures clearly and accurately and communicate verbally in situations requiring tact diplomacy and discretion
- Learn data processing procedures and their application to human resources and payroll functions
- Review and revise the automated human resources and payroll systems under the direction of the Director of Payroll
- Analyze problems and develop effective solutions
- Establish and maintain effective working relationships with administrators staff and other agencies
PREREQUISITES:
- Bachelor Degree or its equivalency required 2 years of similar and relevant work level experience 1 year of college) plus courses in accounting business procedures algebra math statistics or related subjects. A combination of experience and education may be used to meet the Bachelor Degree requirement; however the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.
- Three 3 years of relevant experience in a high volume Payroll Department in a medium to large organization
- School District experience preferred but not required
- Valid California Drivers License if applicable
PREEMPLOYMENT PROCESS:
Employment eligibility will include fingerprints tuberculosis and/or other employment clearance
WORKING CONDITIONS
ENVIRONMENT:
Office and diverse school site environments; driving a vehicle to conduct work; fastpaced work; constant interruptions
PHYSICAL REQUIREMENTS:
Consistent mental alertness; sitting or standing for extended periods of time; lifting carrying pushing and pulling objects up to 50 pounds occasionally 50 pounds; bending and twisting at the waist reaching overhead above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read write and use the computer; hearing and speaking to exchange information in person or on the telephone and make presentations.
NONDISCRIMINATION POLICY:
The Oakland Unified School District does not discriminate in any program activity or in employment on the basis of actual or perceived race religion color national origin ancestry age marital status pregnancy physical or mental disability medical condition genetic information veteran status gender sex or sexual orientation.
Required Experience:
IC
Employment Type
Full-Time
