Administrative Coordinator
Administrative Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
The Administrative Coordinator provides comprehensive administrative support to agency operations. This position is responsible for coordinating special projects managing safety and insurance processes overseeing documentation and compliance tasks and supporting residential and emergency preparedness programs.
Essential Duties & Responsibilities:
General Support:
Organize and assist with special events and agencywide projects.
Manage Amazon purchasing and ensure all required documentation is collected.
Support departmental purchasing needs and coordinate order pickups/deliveries.
Assist with policy and procedure manual updates and formatting.
Safety & Insurance:
Serve as the liaison with insurance carriers and track accidents/injuries.
Conduct accident investigations and process insurance/workers comp claims.
Maintain OSHA 300 logs and quarterly 1017A reports.
Handle insurance renewals and distribute safety reminders to staff.
Maintain safety materials and conduct monthly fire drills.
Monitor inventory of emergency PPE.
Social Security Rep Payee Support:
Assist with Rep Payee application and bank account setup.
Track application status and ensure proper direct deposit setup.
Notify SSA of participant/account status changes.
Assist with SSI/SSDI applications as needed.
Compliance & Records Management:
Monitor and ensure timely mileage approval in company system.
Assist with auditrelated document retrieval.
Maintain investigation files and document storage databases.
Manage consultant files contracts and annual audits.
Oversee records storage and destruction.
Residential Administrative Support:
Develop and maintain admission/discharge procedures and checklists.
Track and verify completion of admission/discharge steps.
Coordinate grocery/supply purchasing and reconcile residential accounts.
Emergency Preparedness:
Assist with disaster supply purchasing and quarterly food/supply evaluations.
Other Duties:
Perform related duties as assigned to support agency operations.
Requirements:
High school diploma or equivalent.
Minimum two 2 years of administrative or office experience.
Valid drivers license and good driving record.
Proof of vehicle liability insurance (if using personal vehicle).
Preferred Qualifications:
Excellent organizational clerical and multitasking skills.
Strong written and verbal communication skills.
Proficient in Microsoft Office spreadsheets QuickBooks and databases.
Strong interpersonal skills and ability to adapt to changing priorities.
Experience working with individuals with disabilities and publicfacing roles.
High attention to detail and urgency toward responsibilities.
BENEFITS:
- Paid Training
- Mileage Reimbursement
- Paid Time Off for Fulltime Staff
- Paid Holidays
- Great Health Vision and Dental Plans
- 403b Retirement Plan
- 403b Retirement Plan Match
- Life Insurance
- Disability Insurance
EOE/M/F
Required Experience:
IC
Employment Type
Full Time
