Supervisor Medical Records

Position Function:

Manages both Medical Record and Coding

II. Job Relationships:

Interacts with all Management members at St. Elizabeths Medical Center and BMC

Interacts with Medical and Nursing staff at both clinics and SEMC.

Interacts with line staff as necessary.

Interacts with Management of other hospitals and clinics as needed.

Interacts with appropriate staff of regulatory and accrediting organizations as needed to ensure

compliance with legal standard.

Interact with IS department to resolve existing systems issues and implement new systems.

III. Authority:

Has direct authority over all employees of both Medical Records and Coding.

Has authority to create revise or terminate departmental policies and procedures.

Has authority to revise job descriptions as needed to ensure effective operation of department.

Provides counseling for job improvement; is responsible for any employeerelated disciplinary

proceedings.

IV. A. Responsibilities/Essential Functions:

1. Provides superior customer service to internal and external clients customers

and patients as referenced in the Service Excellence Standards.

Federal and State regulations JCAHO and DOD standards and other regulatory rules as they apply to medical records and ensures compliance; coordinates audits of records.

Maintains the confidentiality of patients medical record information assuring appropriate response to all requests for information.

Develops and implements appropriate policies and procedures that guide and support the provision of services of both Departments.

Coordinates and integrates interdepartmental and intradepartmental services relative to both departments.

Coordinates implementation of automated systems and resources and resolves issues as necessary.

Selects orients and/or trains new and current staff to effectively respond to the needs of the Departments and the Hospital.

Provides inservice training as needed.

Assists QA Department with monthly outpatient medical record review; reports findings to SEMC Medical Record Committee.

Monitors internal departmental functions to ensure high quality of service; participates in other QA related functions as part of Hospital Quality Management Plan.

Responsible for processing daily encounter forms and resolving any related issues.

Maintains AHIMA accreditation status by satisfying Continuing Education credit hours requirement.

Ensures that work areas are in compliance with all safety requirements.

Maintains appropriate production statistics as needed.

Produces written reports as needed by Management.

Maintains harmonious working relationship with peers other staff and patients.

B. Responsibilities/NonEssential Functions:

Responsible for weekly processing of timesheets.

Responsible for inventory control.

V. Reporting Requirements:

Reports results of monthly outpatient Medical Record Review to SEMC Medical Record

Committee.

Maintains monthly report of Registration and Correspondence statistics.

Reports other findings as needed.

VI. Accountability:

Accountable for efficient daily operations of Medical Record and Registration Departments.

Accountable for ensuring that both departments support Hospital Mission and all policies and

procedures.

VII. Qualifications:

Minimum Education:

Bachelors degree required.

Successful completion of AHIMAapproved.

Minimum Experience:

12 years progressive supervisory and/or management experience in medical record required.

Minimum skills/abilities:

Effective written/oral communication skills.

Ability to analyze complex issues and solve them effectively.

Strong leadership skills; motivation and development of staff.

Knowledge of ICD9CM and CPT coding policies and procedures.

Basic computer literacy.

Strong customerservice skills required.

Certification/Licensure:

Must be RHIT or RHIA Certified

Training:

Training in medical record management; ICD9CM & CPT coding principles.

Special Qualifications:

VIII. Working Conditions

Physical Demands

Does this job require that weight be lifted Yes

Equal Opportunity Employer/Disabled/Veterans