Public Affairs and Communication Specialist

Attention Applicants: To ensure your application is considered please read this job announcement in its entirety. It contains essential information about the role our organization and specific instructions on how to apply. Failure to follow these instructions may result in your application being disregarded. We value attention to detail and adherence to our application process so please carefully review all sections and submit all necessary documents with your electronic application. Your thorough understanding and compliance with these guidelines are key to advancing in our selection process.

Why Come Work for Clackamas Fire

Join the forefront of emergency response with Clackamas Fire one of Oregons largest and most dynamic fire protection districts. We are at the heart of community safety proudly serving nearly 250000 residents across a diverse 303squaremile area.

Our expansive service area is a tapestry of vibrant communities including Gladstone Happy Valley Johnson City Milwaukie Oregon City and Sandy along with numerous thriving unincorporated areas. This diversity not only enriches our work but also challenges and hones our skills in unique ways making us adaptable and proficient in a wide range of emergency scenarios.

Our team includes dedicated individuals that serve across a variety of disciplines providing highquality internal and external customer service. Our firefighters expertly handle tens of thousands of incidents annually from 24 strategically located fire stations. The fire marshals office public education and wildland personnel protect our communities through community risk reduction activities. Our support and administrative personnel are the backbone of our mission using their technical expertise and skills to keep our systems infrastructure equipment and people functioning efficiently and enable our firefighters to perform at their best.

At Clackamas Fire our commitment goes beyond the call of duty:

• We are a family of professionals united by our purpose Sworn to Serve Dedicated to Save driving us to excel in saving lives and protecting property.

• Innovation accountability and teamwork are not just concepts but the pillars of our operational excellence ensuring we remain at the cutting edge of fire and emergency services.

• Our values are embodied in TEAMS: Trust Empowerment Accountability Mindset and Service. These values are the compass guiding our actions fostering a culture where open communication critical thinking and exceptional service are the norms.

• We are deeply invested in the personal and professional growth of our team understanding that their wellbeing directly translates to the quality of service we provide to our community.

• Our relentless pursuit of excellence in all aspects of our work is driven by a singular goal: to earn and maintain the unwavering trust of the communities we serve ensuring their safety and resilience.

By choosing a career with Clackamas Fire youre not just joining a team; youre becoming part of a family dedicated to making a significant impact in the lives of others and the safety of our community.

The Public Affairs and Communications specialist supports the Chief Information Officer (CIO) and the Public Information Officer (PIO) by developing creating and delivering strategic internal and external communications. This position plays a key role in enhancing the Fire Districts marketing branding and public engagement efforts ensuring clear consistent and impactful messaging across all platforms.

The specialist is responsible for content creation social media creation media relations and internal communications while working collaboratively to develop and execute communication and marketing strategies. Additionally the role involves supporting public safety initiatives and engaging with internal staff emergency services personnel and the broader community. The position requires strong writing content development and strategic communication skills to effectively promote the Fire Districts purpose services and community engagement efforts.

Essential Functions / Major Responsibilities:

• Develop and execute internal and external communications to ensure consistency in messaging across the Fire District.
• Create manage and distribute content for social media website newsletters press releases and other communication channels.
• Coordinate and implement marketing and branding efforts to enhance public awareness of the Fire Districts mission services and initiatives.
• Assist in developing and executing communication strategies in collaboration with the Chief Information Officer and Public Information Officer.
• Manage social media platforms including content planning posting monitoring engagement and responding to public inquiries.
• In coordination with the PIO prepares press releases media statements and talking points ensuring timely and accurate delivery of information to the public and media outlets.
• Support crisis communication efforts by assisting in the development and dissemination of urgent messages during emergencies.
• Plan organize and coordinate internal and external events managed by the Public Information Officer ensuring smooth and meeting deadlines.
• Engage with internal staff volunteers firefighters and community stakeholders to facilitate effective communication and public outreach.
• Monitor and analyze media coverage social media trends and public sentiment providing insights to enhance communication strategies.
• Design and produce marketing materials including flyers reports and presentations to support district initiatives and public education campaigns.
• Ensure compliance with branding guidelines across all communication materials and platforms.
• Provide administrative support for communication projects including maintaining content calendars organizing media assets and tracking campaign performance.
• Collaborate with partner agencies government officials and community organizations to promote district initiatives and strengthen public engagement.
• Onsite regular attendance is required for this position

• Collaborate with partner agencies government officials and community organizations to promote district initiatives and strengthen public engagement.
• Assist in updating and maintaining the Fire Districts website ensuring information is current and relevant.
• Support internal training efforts by developing communicationrelated materials and presentations for staff.
• Assist with photography and videography for events training exercises and public outreach campaigns.
• Maintain a digital archive of media assets including photos videos press releases and marketing materials.
• Provide backup support for PIO during emergency incidents or major events.
• Assist in grant writing or sponsorship outreach to support public education and community engagement initiatives.
• Research and stay up to date on communication trends technologies and bestpractices to enhance the effectiveness of outreach efforts.
• Support the development of surveys and feedback mechanisms to assess internal and public perception and improve communication strategies.
• Perform other duties as assigned to support the overall goals and initiatives of the Fire District.

• Demonstrates excellent copy writing copy editing and proofreading skills.
• Experience in social media and web content development in support of product brand marketing and/or public relations.
• Excellent organization time management and project management skills.
• Effective listener
• Excellent verbal and written communication skills
• Excellent public relations skills

• Ethics andValues
• Integrity and Trust
• Listening
• Planning
• PrioritySetting
• Problem Solving
• Time Management
• Written Communications
• Approachability
• Composure
• Customer Focus
• Directing Others

Minimum Qualifications and/or Experience Required for Job:

• Associates Degree or Higher and or equivalent job experience.
• Minimum of 5 years experience in developing social media content and strategic deployment on behalf of public and/or private sector organizations.
• Minimum of 5 years experience working with large organizations to develop and execute strategies to improve internal and external communications.
• Demonstrable track record of serving multiple internal and external clients or stakeholders at the same time.
• Experience working with special districts including but not limited to Fire Districts 911 Communication Parks and Recreation and School Districts.

Preferred Qualifications:

• Bachelors Degree in marketing business communications journalism political science or public policy
• Masters Degree in Business Public Administration

Questions regarding this position can be directed to:

Program Specialist Nannette Howland

Clackamas Fire District

Telephone:(Email is preferred)

(Please add the job title to the subject line)

How to Apply

To apply for this position click on Apply button to fill out all information in the online application and complete the questionnaire. Failure to do so may result in your application being removed from consideration.

Application Checklist

1. Completed electronic application including supplemental questions

2. Resume UPLOAD. Please clearly address your years of experience and the programs you have experience with as it relates to the position.

3. Cover Letter UPLOAD. Should include why you want to work at Clackamas Fire and a description of your experience/service relating to the position.

4. Associate Degree UPLOAD.

5. Certification & Documentation UPLOAD. Please include any certifications you may have as it relates to the position.

6. Veteran Documentation UPLOAD. To receive veteran preference points you must attach appropriate documentation (DD214.

After you Apply

You will get an email stating your application has been submitted. Log in to your government jobs account before the job announcement closes to see if you have any pending tasks or notifications and make sure to complete these tasks before the job announcement closes. These can be found under the My Applications section.

Be sure to check both your email and government jobs account for updates regarding this recruitment.

Evaluation Components

Minimum Qualification Review

The Fire District will invite the top 10 scored candidates who meet the minimum qualification to a Chiefs interview. In accordance with OARthe Fire District will also interview each veteran who submits a completed application meeting the minimum qualification.

Panel Interview (In Person) Week of May 5 2025

Chiefs Interviews (In Person) Week of May 19 2025

Tentative Recruitment Timeline

April 7 2025 Announcement Posting

April 20 2025 Close Date

April 21 2025 Application Review

Week of May 5 2025 Panel Interview (InPerson)

Week of May 19 2025 Chiefs Interview (InPerson)

Week of May 26 2025 Conditional Job Offer

June 2 2025 June 20 2025 Post Clearance

July 1 2025 Tentative Start Date

Post Clearance & Special Requirements

Clackamas Fire District will conduct criminal background checks on final candidates. All applicants are subject to additional preemployment checks such as drivers license drug screening employment history verification reference checks and education verification as required for the position.

Post Clearance Requirements

• Successfully pass driving & background check clearance
• Successfully complete a preemployment drug test

Additional Information

This is an inperson with a 4/10 schedule from Monday to Thursday. The standard working hours are from 7 am to 5 pm. Hybrid work or work from home arrangements are not available for this position.

Additional information:

• Please save a copy of this job announcement for your reference as it may not be available for you to view after the job closes.
• Eligible veterans who meet the qualifications will be given veterans preference. For further information please see the following website:Veterans Resources. NOTE: If claiming veterans preference please be sure to attach your DD214 or Disability letter from the VA.
• Clackamas Fire does not offer VISA sponsorships. Within three days of hire you will be required to complete the US Department of Homeland Securitys I9 form confirming authorization to work in the United States. Clackamas Fire District will review these documents to confirm that you are authorized to work in the United States.
• If you wish to identify yourself as an individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting accommodation please contact the Clackamas Fire Human Resources Division by calling.

Clackamas Fire is an equal opportunity employer committed to work force diversity fair employment practices and nondiscrimination including pay equity for all employees. We do not discriminate on the basis of race religion color sex marital status family status national origin age mental or physical disability protected veteran status sexual orientation gender identity or .

Clackamas Fire is a drug free workplace.