Production Coordinator - 6 Month Fixed-Term Contract
Production Coordinator - 6 Month Fixed-Term Contract
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Job Description
Building a Brand Starts with a Story
FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.
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What You Would Get To Do
The Production Coordinator will consistently deliver exceptional service and administrative support as it relates to eventticketing requests for meeting spaces within our clients offices. Along with other FIRST team members the Production Coordinator will represent the FIRST Solutions brand onsite within a wellknown tech company.
This role is onsite MondayFriday
This role is a 6month FixedTerm Contract
Your Contributions
- Coordinate all deliverables related to events for the Event Production team. Items include videos decks music audio stingers graphic elements live stream links etc.
- Schedule tech checks rehearsals and client meetings as needed to ensure the proper of technical requests for events.
- Provide highlevel administrative support for the FIRST team onsite
- support and interact with internal event management systems.
- Meet regularly with cross functional stakeholders to determine event readiness.
- Work with the Event Production team to translate complex technical capabilities to non technical stakeholders and clients.
- Create a weekly schedule for Event Production technicians that best utilises skill set team bandwidth and efficiency.
- Manage internal event calendars.
- Provide event hosts with expert consultation on how the Event Production team can elevate the impact and engagement of their event.
- Coordinate with the Event Management team to ensure alignment on client expectations and event details.
- Create manage and track all quotes and expenses associated with events.
- Liaise with external vendors on rentals and billing for events.
- Routinely review and audit all financial documents for accuracy in billing.
- Book freelancer support as needed to support events.
- Work with the Team Lead to plan project operations establish priorities and deliver elements to the client in timely manner
- Cultivate and maintain relationships with colleagues clients and suppliers
- Work with the team to ensure adherence to client and agency standards
- Be proactive with ideas and creative solutions
- Provide support for other team members as required including onsite support
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply we would love to see how you could fit at First.
- Bachelors Degree or equivalent experience Preferred
- 1 3 years experience in meeting planning production AV sales or AV operations.
- Ability to establish relationships and maintain a positive rapport with colleagues clients vendors and suppliers
- Strong oral and written communication skills
- Highly organised with excellent time management skills to handle multiple tasks simultaneously meet strict deadlines and maintain attention to detail
- Knowledge of Google applications or Microsoft Office Suite is preferred but not required
- Creative problem solver resourceful and a team player
- Calm and flexible approach to handling the pressure and stress of everchanging demands
- Ambitious proactive and flexible when dealing with everchanging situations
- Demonstrated ability to collaborate with colleagues at all levels
- Must be fluent in English
- Ability to work onsite
- This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required
At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth
- Private Medical Insurance with BUPA from day one
- 28 Days Annual Leave PLUS Bank Holidays
- Personal Volunteer Day
- 20 Days of Sick Pay each Year
- Enhanced Parental Leave (Maternity & Paternity)
- Wellness Stipend
- Complimentary access to Headspace Rocket Lawyer & Maven
- Life Insurance
- Employee Assistance Program (EAP)
- Cycle to Work Scheme
- Season Ticket Loan
- Mobile Phone Allowance
- Pension Scheme Enhancements
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.
#LICB1 #LIOnsite
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.
Required Experience:
IC
Employment Type
Contract
