Administrative and Fiscal Support SpecialistT

Title: Admin & Fiscal Support Spec

Position Number:T

Hiring Unit: RES & DEAN OF GRAD DIV WATR R R CTR WATR R R CTR

Location: UH at Manoa

Date Posted: 03/20/2025

Closing Date: 04/04/2025

Salary :salary schedules and placement information

Additional salary information: PBA; Minimum $4307.00/month

Full Time/Part Time: Fulltime

Funding: Special

Month: 11month

Temporary/Permanent: Temporary

Other conditions: Pending position clearance. Annually renewable and contingent upon satisfactory performance and availability of funds.

Duties and Responsibilities

1.*Provides administrative and fiscal support to the Administrative Officer of the Water Resources Research Center (WRRC) including but not limited to budget fiscal and human resources.

2.*Assists in the preparation review and management of human resources functions including but not limited to recruitment classification compensation benefits staffing payroll performance appraisal training separation etc.

3.*Assists in the preparation review and reconciliation of fiscal / personnel documents including but not limited to inventory and supply management travel deposits interdepartmental order (IDO) procurement requisitions invoice processing PCards timesheet processing stipend payments etc.

4.*Assists in the collection and analysis of fiscal budget and program data and prepares various reports as required by management.

5.Manages and monitors extramurally funded personnel and payroll transactions related to FTE and funding changes. Maintain accurate recordkeeping for the WRRC.

6.*Inputs HR and Fiscal transactions including but not limited to eTimesheets on behalf of or in the absence of the Principal Investigator with the PIs concurrence.

7.Assists in advising management and staff on applicable University and RCUH policies and procedures.

8.*Ensures proper organization retention and storage of pertinent records (e.g. establishing maintaining and updating eFiles and archives).

9.*Assists with drafting and reviewing memos reports correspondence etc.

10.*Manages and oversees office and reception area including answering phones filing maintain housekeeping of the office intake of mail and deliveries supporting visitors etc.

11.*Assists with the planning and coordination of meetings events parking and projects.

12.*Monitors and maintains inventory system and records office supplies equipment service and repair vehicle use etc.

13.Assists in the management the Lau Scholarship program including announcements applications and selection committee coordination.

14.Other duties as assigned.

Minimum Qualifications

1.Possession of a baccalaureate degree in business administration human resources finance or accounting and 0 year of progressively responsible professional experience with responsibilities for fiscal and/or human resources management; or equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2.Functional knowledge of principles practices and techniques in the area of business administration human resources finance or accounting demonstrated by knowledge understanding and ability to apply concepts terminology.

3.Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with business administration human resources finance or accounting.

4.Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of fiscal and human resources.

5.Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

7.Demonstrated ability to operate a personal computer apply word processing software including accounting software human resources software office and multimedia software suites.

8.Demonstrated experience in editing reports memos and other administrative documents.

9.Demonstrated ability to work collaboratively as well as independently.

10.Efficient time management and organizational skills.

Desirable Qualifications

1.Functional knowledge of principles practices and techniques in the area of fiscal and human resources management demonstrated by knowledge understanding and ability to apply concepts terminology.

2.Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with fiscal and human resources.

3.Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with various funding sources (Campaign Research General Special Revolving Tuition and Extramural funds).

4.Prior work experience in a higher education academic environment.

5.Prior user experience with Kuali SuperQUOTE or similar budget/fiscal programs.

6.Maintains flexible work schedule to accommodate various project deadlines which may be outside of business hours including evenings weekends and/or holidays.

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Inquiries: Kevin Nishimura

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: