Executive Director Clinical Operations H
Executive Director Clinical Operations H
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Job Description
Current Employees:
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The Department of Surgery has an exciting opportunity for a full time Executive Director Clinical Operations position. The incumbent assumes responsibility for the direction and management of the assigned clinical facilities. This position oversees fiscal planning management and patient accounting budget and audits disbursement personnel management space planning inventory control and general administration. Moreover the incumbent strives to increase physician and patient satisfaction.
CORE JOB FUNCTIONS
Ensures that all patient physician and staff complaints are appropriate addressed in accordance with University policies.
Monitors the activities and operations of the assigned units to ensure goals and objectives are met.
Develops systemwide policies and procedures assuring best practices and consistent standardized highquality care is provided at all locations.
Optimizes staffing models and patient throughput and satisfaction and ensures efficient utilization of exam room resources.
Implements new programs to create innovative approaches to care and establish best practices.
Oversees compliance with regulatory agencies and professional organizational standards.
Oversees mentors trains motivates and evaluates department staff.
Plans for future growth by assessing existing and future program needs establishing priorities and identifying fiscal and human resources for development.
Participates in planning promoting and conducting organizationwide performance improvement activities for areas of responsibility.
Ensures internal control oversight and compliance with laws and regulations safeguarding of assets compliance with University policies and procedures reliability of internal and external reportingand efficiency and effectiveness of operations.
Creates an effective control environment conducts risk assessment implements and monitors controls.
This list of duties and responsibilities is not intended to be allinclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Bachelors degree in relevant field
Certification in relevant specialty or field
Minimum 7 years of relevant experience
DEPARTMENT ADDENDUM
Department Specific Functions
Clinical Operations
Report to SAO on a regular basis describing the state of the clinical areas of administrative support relating to academic clinical research and endowments. Recommend and implement corrective action plans if necessary.
Develops operational plans with evaluation components at 1 2 and 3 year levels; provides regular reports to Executive leadership on the status of Departmental activities in relationship to its annual operational agreements (AOA).
Establishes policies to appropriately and effectively support high quality highly satisfied and costeffective patient care in accordance to University policies. Works with all UHeath System clinical sites to assure coordination of services program development and optimal integration of services and interworking relationships.
Develops excellent relationships with external constituencies including working with advancement to successfully develop major donors.
Responsible for all facility improvement and expansion projects; working with university facilities department architects and contractors.
Responsible for the performance management processes and outcomes of employees and physicians including recruitment selection orientation and ongoing performance management.
Works collaboratively with the other administrators and affiliate institutional executives in developing clinical practice strategies and programs
Works collaboratively with the Chair faculty house staff hospital and outpatient administrators to support the provision of accessible patient friendly cost effective high quality patient care Development of budgets monitoring of expenses and reporting information related to the financial operation of the Department and the clinical revenue cycle.
The incumbent will be expected to make recommendations as to appropriate actions needed to reduce financial risks and increase program viability.
Analyze clinical operations and needs to determine potential enhancements or improvements in the management and operations of (IML OPO and clinical practices) and develop or recommend supporting operation policies and procedures (IML LAORA and clinical practices).
Oversee accounting and financial process for the Departments revenues and expenditures in all domains (e.g. clinical practice IML OPO gifts service agreementsgrants etc. and generate reports both standard and custom as needed to attain a comprehensive view of the Departments financial status.
Fiscal/ Financial Management
Prepares automates and maintains monthly reporting related to financials billing and collections denials revenue cycle and other needed metrics.
Responsible for preparing the budget models and provides training and support for division administrators.
Manages the financial allocations including revenues payroll overhead and taxation for all divisions in the department.
Works closely with development office and treasurer s office to maintain and monitor the endowment accounts and spending.
Maintains revenue recording including depositing checksoversees product sales tax recording and manages the month end revenue accruals.
Monitors and oversees strict purchasing guidelines are met for eCheck eBERF and PCard. Resolves issues that are brought up by the employee and ensure the appropriate funds were used within department.
Supervises and oversees the travel expenses for faculty absence process and discretionary spending
In coordination with division administrators to develop the annual budgets compile the data and analyze growth expansion and expense reduction in each areas.
Ensures all year end close process for all divisions in the department and provides the year end projections to the senior leadership as needed
Evaluate the performance of and provide training and development opportunities for the administrative staff.
Establishes and communicates organizational performance metrics and annual goals and holds staff accountable.
#LIGD1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.
UHealthUniversity of Miami Health System South Floridas only universitybased health system provides leadingedge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and subspecialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.
The University of Miami is an Equal Opportunity Employer Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
H19Required Experience:
Director
Employment Type
Full-Time
