Admin Assistant
Admin Assistant
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Job Description
Overview
Were seeking a highly organized proactive Administrative Assistant to support our growing team and ensure the smooth operation of our office and systems. This role is pivotal in providing operational support enabling leadership and contributing to our mission of building solutions for scalable sustainable agriculture.
Responsibilities
Office Management
- Maintain office operations ensuring supplies equipment and workspace are functional and conducive to productivity.
- Handle incoming and outgoing mail deliveries and correspondence.
- Create a welcoming organized and clean office environment.
Scheduling and Coordination
- Schedule and manage meetings interviews and company events.
- Coordinate travel arrangements for employees and leadership.
- Support the organization of key internal meetings and external events.
Leadership Support
- Prepare documents for investors board members and external partners.
- Maintain and organize internal company documents ensuring easy access and accuracy.
Financial and Operational Tasks
- Assist in managing expense reporting company card systems and reimbursements.
- Assist with bookkeeping financial reporting payroll invoicing and vendor payments.
Recruiting and HR Support
- Assist with drafting and sharing job descriptions across platforms and networks.
- Coordinate interviews and communicate with candidates effectively.
- Draft and maintain employee records (employment contracts option certificates) and support onboarding logistics for new team members
- Help organize teambuilding activities and events to strengthen company culture.
Communication
- Draft and distribute company newsletters updates and other communications.
- Acting as the first point of contact for general external inquiries (ex. emails calls) and directing inquiries to appropriate individuals
- Help manage social media accounts and assist with basic marketing initiatives.
Qualifications
- Proven experience as an administrative assistant or in a similar support role.
- Strong communication both written and verbal with a professional demeanour. Preferred English as primary/first language
- Comfortable handling confidential information with discretion.
- Flexible and resourceful with a knack for solving problems independently.
Preferred
- Proficiency in the following tools: Google Workspace (Docs Sheets Slides) Notion Humi Odoo LinkedIn Recruiting DocuSign.
- Experience in financial reporting or HR support is a plus.
- Familiarity with social media and basic marketing tools is a bonus.
Employment Type
Contract
Key Skills
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