Budget and Operations Coordinator Special Education SY24-25
Budget and Operations Coordinator Special Education SY24-25
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Job Description
Reports to: Director of Finance and Operations Office of Specialized Services
Locations include: Bolling Building Other OSS Administrative Sites
Job Summary:
The Office of Specialized Services (OSS) provides instructional and compliance support to the Boston Public Schools. Working closely with OSS and other BPS administrative units this position will support in planning implementing spending requests and tracking and monitoring the departments annual budget (general funds and grant revenue) including major contracts. This position will support the important educational mission of OSS with limited financial resources and will be responsible for updating and preparing reports and documents.
This individual should be a selfstarter with the ability to prioritize and execute multiple tasks and projects and provide exemplary customer service to school communities including staff and families. The position will also involve operational support such as the coordination of staff and resources across multiple buildings. We are looking for someone who is a strong communicator meticulous and detailoriented and motivated to learn new skills.
Responsibilities:
- Support the financial management of the department including but not limited to:
- using multiple tracking systems or databases to monitor the budget
- reviewing and preparing budget transfers
- using designated methods to calculate stipend payments for employees
- overseeing the accurate and effective submission of payroll
- initiating purchases tracking purchase status and receipts and tracking stipend payments that are authorized by a supervisor
- Prepare reports related to the financials of the budget or the operations of the department including but not limited to:
- spending and budget reports
- inventories of supplies or materials request lists
- management of applications for new hires
- scheduling of events
- Provide customer service to OSS department members around finance or operational issues and customer service to school communities including families who call the OSS office
- Perform any other duties as assigned by the Director of Finance and Operations and/or the OSS Chief
QualificationsRequired:
- Education: Bachelors degree
- 13 years experience in a related field
- Strong oral and written communication skills
- Experience with Google Application suite (Docs Sheets Forms GMail GChat) Microsoft Office suite (Excel PowerPoint Word)
- Ability to prioritize competing demands
- Attention to detail
- Successful experience working in a teamoriented environment
- Current authorization to work in the United States Candidates must have such
- authorization by their first day of employment
QualificationsPreferred:
- Bachelors degree in Finance
- Experience in ERP systems
- (especially Peoplesoft)
TERMS: Managerial B22.Occasional weekend and evening work is required.
The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate in its programs facilities or employment or educational opportunities on the basis of race color age criminal record (inquiries only) disability homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics or military status and does not tolerate any form of retaliation or biasbased intimidation threat or harassment that demeans individuals dignity or interferes with their ability to learn or work.
Required Experience:
IC
Employment Type
Full-Time
