Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Galderma is the emerging pureplay dermatology category leader present in approximately 90 countries. We deliver an innovative sciencebased portfolio of premium flagship brands and services that span the full spectrum of the fastgrowing dermatology market through Injectable Aesthetics Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981 we have dedicated our focus and passion to the human bodys largest organ the skin meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we are in shapes our lives we are advancing dermatology for every skin story.
We look for people who focus on getting results embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all they must be passionate about doing something meaningful for consumers patients and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company we embrace diversity and respect the dignity privacy and personal rights of every employee.
At Galderma we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled direct impact.
Job Title: Executive Assistant Boston
Location: Boston MA
The Executive Assistant to the Global Head of Research & Development must be experienced and highly organized to provide highlevel support to several members of the Senior R&D Leadership Team. The successful candidate will manage executive schedules coordinate travel prepare presentations and act as a key liaison across departments. This role requires an adept communicator with exceptional attention to detail and the ability to thrive in a fastpaced environment. Based onsite in our Boston MA office this position is an ideal opportunity for a proactive professional with a commitment to excellence in executive support.
Essential Functions
Executive Support:
- Provide comprehensive administrative support to members of the Senior Leadership Team including scheduling calendar management and prioritization of tasks.
- Manage all communications on behalf of executives handling sensitive information with discretion and confidentiality.
- Prepare edit and format presentations reports and documents for executive meetings.
Calendar & Meeting Management:
- Coordinate complex and frequently changing calendars across multiple time zones ensuring executives are wellprepared for all engagements.
- Schedule organize and facilitate executive meetings including agenda creation minutetaking and followup on action items.
- Serve as a point of contact for scheduling crossfunctional meetings with internal and external stakeholders.
Travel & Expense Management:
- Arrange international and domestic travel including flights accommodations and ground transportation.
- Prepare detailed itineraries and proactively resolve travelrelated issues.
- Oversee expense reporting ensuring timely and accurate submission in alignment with company policies.
Project Coordination & Communication:
- Assist in the coordination of special projects events and team offsites as needed.
- Act as a liaison between the Senior Leadership Team and internal departments fostering strong communication and collaboration.
- Support communication needs such as drafting memos organizing email communications and maintaining executive databases.
Office Management & Operational Efficiency:
- Collaborate with administrative staff and provide mentorship to junior assistants to optimize support functions.
- Suggest and implement improvements to administrative processes and tools that enhance productivity and efficiency.
Minimum Education Knowledge Skills and Abilities
Experience: Minimum of 5 years as an Executive Assistant with at least 2 years in a senior or highlevel support role.
Education: Bachelors degree in Business Administration Communications or related field preferred
Skills:
- Exceptional organizational and timemanagement abilities.
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and familiarity with collaboration tools (e.g. Zoom Teams Slack).
- Excellent verbal and written communication skills with a high level of professionalism.
- Strong problemsolving skills and a proactive approach to identifying and resolving issues.
- Ability to manage confidential information with discretion and tact.
- Ability to handle highpressure situations calmly and adapt to changing priorities in a dynamic environment.
Our people make a difference
At Galderma youll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism collaboration and a friendly supportive ethos is the perfect environment for people to thrive and excel in what they do.
Employers Rights:
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract and either you or the employer may terminate employment at any time for any reason. In addition reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Employment Type
Full Time
