Office Manager
Office Manager
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Job Description
WHO WE ARE
Public Charter Schools of New Mexico (PCSNM) is the states membership organization for charter schools. The organization works to provide relevant professional development and collaboration for their member schools as well as advocate for their needs with the New Mexico state legislature the Public Education Department and other local entities.
THE SEARCH
PCSNM seeks a fulltime Office Manager to play a key role on the PCSNM team to help support and advocate for the 99 public charter schools in the state. The Office Manager provides the first line of communication with member schools serving as a key member of the finance team managing records and coordinating staff.
KEY RESPONSIBILITIES
The PCSNM Office Manager will oversee daily office operations manage administrative tasks coordinate events and provide support to the Executive Director and PCSNM team ensuring efficient and effective functioning of the organization.
Daily Office Operations:
- Manage and maintain the physical office space including supplies and equipment.
- Oversee and coordinate office procedures ensuring efficiency and compliance.
- Handle incoming and outgoing mail and communications.
- Manage and maintain office equipment including computers printers and phone systems.
Administrative and Financial Support:
- Provide administrative support to PCSNM staff including scheduling travel arrangements and event coordination.
- Maintain accurate records and files both physical and digital.
- Assist with managing the PCSNM budget and tracking expenses.
- Process invoices purchase orders and other financial transactions.
- Assist with human resource tasks such as onboarding and employee benefits administration.
- Assist with expenses and tracking related to Governing Board trainings
Event and Meeting Coordination:
- Plan coordinate and execute event communication and registration for attendees and sponsors/vendors.
- Manage event logistics including venue selection catering and AV equipment and needs.
- Prepare event agendas and materials for PCSNM board meetings.
Communication and Outreach:
- Maintain effective communication with the office and with external stakeholders.
- Draft professional letters emails and other communications with appropriate audiences.
Advocacy Support:
- Assist with advocacy efforts including organizing events coordinating regional contacts and gathering information.
- Collaborate with advocacy partners and stakeholders.
EXPERIENCE AND QUALIFICATIONS
Ideal candidates will possess the following characteristics:
- Experience with charter schools as an administrator teacher parent or governing board member
- Proficiency with Microsoft Office Suite (Word Outlook PowerPoint Excel)
- Knowledge of basic financial controls
- High expectations and a focus on results
- Ability to work independently as a highly organized selfstarter
- Strong project manager with the ability to pay attention to detail and execute on multiple projects
- Excellent oral and written communication skills
- Ability to build relationships and effectively work with a wide range of people in a fastpaced entrepreneurial environment
- Flexibility and adaptability to changing priorities.
EQUAL OPPORTUNITY
We believe it is critical for leaders to reflect on the communities that they serve and that diversity across multiple dimensions enables us to achieve our mission of transforming lives and communities through public education. We dont just accept difference we celebrate it support it and thrive on it for the benefit of our staff member schools and the broader community. PCSNM is proud to be an equal opportunity workplace and is an affirmative action employer. We seek and welcome a diverse pool of candidates in this search.
COMPENSATION
Pay range for the position is $55k $65k annual salary
START DATE
As soon as possible.
APPLICATION PROCEDURE
Candidates for the Office Manager position should submit a resume and letter of interest for the search committees consideration. PCSNM will begin immediately to review candidates and their qualifications and continue until the position is filled. To apply please submit a letter of interest and a current resume
Required Experience:
IC
Employment Type
Full-Time
