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Job Description

Job Summary:

The Business Office of Saint Paul College is dedicated to providing exceptional assistance to students with the necessary services to fulfill their financial obligations to the Colleges while maintaining the Colleges commitment to an affordable education. These services are provided in accordance with the policies and procedures of Minnesota State to ensure sound fiscal responsibility. The Business Office is dedicated to providing superior customer service to students staff faculty departments and outside constituents with a focus on accuracy accountability availability efficiency professionalism and integrity. The Contracts and Agreements Officer exists to direct and execute contracts intraagency agreements and other formal agreements between the colleges and other organizations. This includes preparing and negotiating contracts assisting departments in drafting contracts and ensuring contracts and agreements are completed properly. This also includes working directly with the Minnesota State System Office Office of General Counsel in drafting preparing revising and completing contracts and agreements. This position coordinates with staff who work with contracts agreements and procurement.

Job Duties:

• Oversee the contracting process for Workforce Center department.

• Review and Approve Requisitions and Purchase Orders.

• Oversee the contracting process for College Facilities Department.

• Oversee the intra agency agreement process between college departments and other Minnesota State colleges and universities the system office or other state agencies.

• Other Duties as assigned.

Salary Range:

The salary range for this position is $28.82 $42.31 hourly.

Minimum Qualifications:

• Two years of professional level experience developing and administering contracts and/or service agreements.

• Experience with purchasing and RFP (Request for Proposal).

• Experience with informal and formal competitive bidding to include creation of solicitation specifications contract administration and policy interpretation in a public sector or corporate setting.

• Experience in writing and executing contracts in accordance with all applicable rules and regulations.

• Critical thinking skills sufficient to analyze and interpret procurement terms and conditions bid results contract forms and legal documents related to contract and bid administration such as bonding and insurance.

• Interpersonal communication skills sufficient to explain contract and procurement issues effectively and professionally with sensitivity to diverse clientele.

• Ability to prioritize work manage time and work on multiple complex projects simultaneously.

Preferred Qualifications:

• Bachelors degree in Accounting Business Administration Finance Public Administration or related major.

• Experience as a supervisor team lead lead worker or project lead directing a diverse team.

• Knowledge of a state level contract and procurement platform such as Marketplace or state financial management system (SWIFT) or similar purchasing and procurement platforms sufficient to create post and award events create and modify contracts and create and monitor encumbrances.

• Knowledge of State of Minnesota and MinnState statutes policies and procedures as they relate to contracts amendments budgeting and expenses.

• Experience writing and executing construction and service contracts.

Required Application Materials:

Please ensure you have the following items submitted with your application:

• Cover Letter

• Resume/CV

Other Requirements

All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday Friday; 8:00 AM to 4:30 PM

Telework (Yes/No)

This position has the potential for a hybrid work environment with incumbent being on campus three 3 days a week after a 6month probation period.

About

Benefits Information:

At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles $250 $1500 a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pretax medical and dental expense (with rollover option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and wellbeing of our employees and take work/life balance seriously.

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