Over-Hire Event Crew

OverHire Event Crew

Community Impact & Programs Seattle Washington

Position Summary

Friends is looking for experienced event crew to support our Production department with activations and events at Waterfront Park. These positions will be temporary parttime nonexempt roles starting in late May.

Reporting to the Senior Production Manager these positions support the organizational and onsite production functions of the Community Impact & Programs (CIP) team. These roles support the departments activations installations and events ensuring efficiency and consistency in implementing production processes onsite tasks and communication. The OverHire Event Crew members providelogistical support and event for internal and community program partner events with various complexities. This is a highvolume environment where work productivity efficiency and effective communication skills are a must.

About Friends of Waterfront Park

Friends of Waterfront Park (Friends) is a 501c3 nonprofit. Through a publicprivate partnership with the City of Seattle Friends is leading fundraising and programming deepening public safety investments and ensuring longterm stewardship of Waterfront Park now and for generations to come. The organization works closely with the City of Seattle through Seattle Center who provides park maintenance and public safety services. This model of a nonprofit managing and ensuring the success of a park is common across major U.S. cities including Friends of the Highline and Brooklyn Bridge Parks Conservancy in New York Golden Gate National Parks Conservancy in San Francisco and Friends of the Underline in Miami.

Nearly 15 years in the making Waterfront Park project represents a grand community vision for reimagining Seattles waterfront in the footprint of the old viaduct a 1950s infrastructure; creating a new kind of civic and cultural space. Seattle is a city known for innovation and Waterfront Park represents that spirit it is so much more than simply a park. Waterfront Park is creating 20acres of green space inviting locals and visitors to reconnect with the water the mountains and each other. It will run from Belltown to Pioneer Square and has a large urban footprint for programming activation and other park uses. Opening in 2025 Waterfront Park will serve as a fresh cultural anchor for downtown offering free public programming cocurated with communities from across the region.

Friends vision goes far beyond the parks 20 acres. Alongside the City of Seattle we envision a common space that is truly safe and welcoming to everyone; a space that is centered in equity. Friends has an opportunity and an inherent responsibility to disrupt patterns of exclusion and serve as a model for public spaces in Seattle and around the country. We have already made progress by working to establish strong community ties and trust and delivering BIPOC (Black Indigenous and People of Color) community led programs at Pier 62 the first piece of the park to open to the public.

Land Acknowledgement

Waterfront Park is situated on the land of the Coast Salish peoples who have resided here since time immemorial and continue to thrive. With respect and humility we acknowledge the history of the waterfront the dispossession of land from the Coast Salish people and most importantly the strength and resilience of Native people and their culture through this history and to the present.

Equity Commitment

Friends recognizes and acknowledges historic and existing systemic racism embedded in our city. We are committed to becoming an antiracist organization by prioritizing racial equity within the organization and in the public spaces we operate.

Responsibilities

Production Support

• Execute event set up and strike of event infrastructure (like tents tables chairs etc) under the supervision of a Production Manager or Onsite Lead.
• Support setup and strike of stages used for events.
• Setup and operate Friends portable PA sound system and wireless microphones as needed for activations.
• Set up shore power feed and cable ramps for food trucks 20amps 30amp and/or 50amp feeds) as needed.
• Monitor and adjust sound levels during events to ensure optimal sound quality and/or monitor sound pressure levels (SPL) during the event.
• Troubleshoot technical issues and make necessary adjustments to equipment during events.
• Assist Production Onsite Leads in ensuring Friendsprovided accessibility support resources (e.g. assisted listening device system wheelchairs etc. are onsite and functioning for events and activations.
• Ensure the safety of all guests performers and personnel within this positions areas of responsibility.
• While on site adhere to Friends public safety protocols.
• Provide high quality of service when working with artists community partners performers staff the public and vendors.
• Complete training and certification deemed necessary for the onsite roles and responsibilities.
• Support initiatives as assigned by Senior Production Manager or Production Manager.

Collaboration Values and Culture

• Collaboration
  • Work collaboratively with and learn from the entire organization and with external partners stakeholders and community.
• Diversity Equity Accessibility and Inclusion (DEAI)
  • Contribute to an inclusive workplace culture.
  • Incorporate values of DEAI in all facets of this job.
• Community
  • Incorporate the orgwide value/ethos of centering community throughout work.
  • Represent Friends effectively to a variety of audiences including members of the public organizational partners class instructors performers andartists.

MinimumQualifications

• A minimum of one year of experience working in live events or performing arts.
• Demonstrated experience and familiarity with technical production and live event operations.
• Demonstrated abilityof work collaboratively as a member of ateam.
• Familiarity with setup and operation of small portable PA sound systems.
• Ability to stay organized focused and solutionoriented when faced with stressful situations and multiple priorities.
• Cultural competencywith underrepresented communities including Black IndigenousLatine disabled and/or LGBTQ communities andtheability tobring this lens to conversations about antiracism antioppression and embedding equity in all aspects ofwork.
• Abilitytothrivein an environment that requiresnimblenessworking through ambiguity andresponding tofastpaced evolvingopportunities.
• Willingness to operate with a flexible schedule. Must be able to work evenings weekends and holidays.
• Willing and able to work in different work environments including outside exposed to prevailing weather conditions for events.
• Excellent interpersonal communication skills.
• Familiarity with using virtual meetings and collaboration platforms such as Google Meet and Google Docs FaceTime and iWork suite Microsoft Teams and/or Zoom.

Desired Qualifications

• Additional experience 2 or more years) in live events venue operations and/or technical production in the arts.
• Familiarity working with a wide variety of art and culture performances and/or marketplaces.
• Familiarity with electrical distribution systems including feeder cable 30amp and/or 50amp food truck power connections and mobile breaker panels for stage power.
• Lived experience and cultural competency with underrepresented communities specifically Black Indigenous Latine disabled and LGBTQ communities and the ability to bring this lens to conversations about antiracism antioppression and embedding equity in all aspects of work.
• Certifications 2 years of college education a plus but not required.

Other Requirements

• This position is contingent on passing a criminal background check.

Working Conditions

This work is100 inperson outdoors in Waterfront Park. The nature of thisposition and therequired days inperson and onsite aresubject to changebased on theneeds of theorganization as well as the event and activation schedule.

• Outdoor work is done in various weather conditions including heat wind rain and cold.
• Waterfront Park spans 15 city blocks (about 1 mile) and movement between different spaces in the park sometimes on the same day may be required.
• About the office space:
  • Our office is on the second is elevator access at the front entrance.
  • Restrooms have braillelabels.
  • The office buildingcontainsa parents room a wellness room a kitchen as well as several meeting rooms.
  • Music and ferry horns can often be heard from the office. However noise cancelling headphones and other accommodations may be provided.

The physical requirements of this role listed below are representative of those that may need to be met by an employee in this role:

• Frequently move audio equipment or tent infrastructure weighing up to 50 pounds across concrete. Carts hand trucks and casters are available as needed.
• Actively move within and between various park locations throughout 1 mile of Waterfront Park.
• Ability to work for an extended period in outdoor environmental conditions consisting of wind rain snow and heat.
• Operate a computer and/or smartphone.
• Must be willing to work a flexible schedule as determined by the event and activation schedule.

Compensation and Benefits

This is an hourly nonexempt seasonal contract position with an hourly salary range of $26.44/hour to $35.50/hour. Benefits include paid time off and an optional 3 retirement account match.

Projected seasonal contract dates: late May 2025 September 30 2025 with the possibility of extension based on business needs.

Here is a working draft of the dates when Friends will need additional help from the OverHire Event Crew:

Friday May 30 4pmmidnight

Saturday May 31 6am6pm

Sunday June 1 7am11am

Friday June 27 8am4pm shift 4pm12am shift

Saturday June 28 8am2pm shift

Saturday July 12 8am4pm shift 4pm12am shift

Sunday July 13 8am2pm shift

Monday Aug 15 time tbd

Tuesday Aug 16 time tbd

Saturday Aug 30 8am4pm shift 4pm12am shift

Sunday Aug 31 8am2pm shift

Saturday Sep 20 8am4pm shift 4pm12am shift

Sunday Sep 21 8am4pm shift

Monday Oct 13 time tbd

Tuesday Oct 14 time tbd

There will likely be more dates as we confirm more details of our summer programming schedule.

How to Apply

Please upload a resume and answer the following application questions.

1. In a paragraph please describe your experience with event production.
2. Friends has committed to becoming an antiracist organization by prioritizing racial equity within the organization and in the public spaces we operate. How would you describe journey to understand antiracism and antioppression
3. Are you available to work some most or all of the projected dates listed above
4. Did you review the working conditions in the job description Are you comfortable with the working conditions
5. Please provide 1 professional reference (name organization title phone and email) preferably someone who can speak to your experience with production and/or events.

Friends is committed to improving hiring practices to be more inclusive and antiableist. We have reviewed the job requirements and only include physical abilities when completely necessary. During the interview process we email the panel questions ahead of time. We are also able toprovidecaptioning and/or interpretation (e.g. ASL) ifrequested. If you need specificassistanceand/or accommodation during the application or recruiting process please let us know by emailing our People & Culture team

Applications will be accepted until the position is filled. We are looking to have an active list of 1215 folks on our OverHire Event Crew list.