Human Resources Specialist Absence Management

Marketing Statement

Ride BART to a satisfying career that lets you both: 1 make a difference to Bay Area residents and 2 enjoy excellent pay benefits and employment stability. BART is looking for people who like to be challenged work in a fastpaced environment and have a passion for connecting riders to work school and other places they need to go. BART offers a competitive salary comprehensive health benefits paid time off and the CalPERS retirement program.

Pay Rate
NonRepresented Pay Grade 036
Step 1: $37.85/hour (Minimum) Step 6: $44.78/hour (Maximum).

The starting negotiable salary will be commensurate with education and experience.

Reports To
Manager of Absence Managment

Current Assignment
The Bay Area Rapid Transit Direct (BART) is seeking a Human Resources Specialist to join the Absence Management Division in the Human Resources Department.

Closing Date:This job announcement will close at the receipt of 100 applicants or on April 28 2025 at 11:59 PM whichever occurs first.

Under general supervision the Human Resources Specialist will be responsible for comprehensive administrative and/or technical functions and office assistance support.

As an integral part of the Labor Relations Department the Human Resources Specialist serves as a vital member of the Absence Management Division providing highlevel administrative technical support in the coordination of leave and returntowork programs. This position is responsible for tracking absence cases preparing departmental documentationincluding disciplinary notices conducting data entry and supporting various personnel processes and other technical tasks.

Key duties include activities in collaboration with internal HR units (such as Leave Management) and external stakeholders including Payroll and IT. The incumbent must exercise sound judgment in handling sensitive and confidential information and demonstrate proficiency in producing correspondence spreadsheets and tracking reports using various software tools.

This position represents the first line of contact with internal and external customers; therefore excellent customer service skills are extremely important qualities for the Human Resources Specialist position. In addition the role can be demanding and requires a strong foundation of HR knowledge specialized skills and the ability to exercise independent judgment.

1. Provides administrative support and completes technical tasks for a division within the Human Resources Department.
   
   
2. Maintains position data including processing department location and reporting changes; creates and abolishes positions; processes position reclassifications.
   
   
3. Processes hew hires transfers promotions leaves of absence returns to work terminations and retirements within the HR system.
   
   
4. Assists recruiters within BARTs recruitment and selection process which includes job posting oral interview and written examination proctoring.
   
   
5. Coordinates preemployment screening and onboarding process including scheduling screening appointments background checks and arranging new hire orientation.
   
   
6. Performs administrative and/or technical functions related to benefitsrelated information for new hires terminations transfers parttime to fulltime and retirees and administers the COBRA process and the Districts retirement benefit program.
   
   
7. Prepares new hire benefit packages conducts new hire orientation and intake of onboarding documents; processes appropriate paperwork/forms related to services.
   
   
8. Coordinates and facilitates educational classes workshops and development activities; prepares handouts and materials for attendees; sets up the training rooms for PowerPoint presentations; creates and maintains classes in Pathlore system; enrolls participants and sends class updates to our presenters.
   
   
9. Advertises quarterly and monthly flyers for all DistrictWide classes including sending out mailers to all BART employees.
   
   
10. Receives logs and processes all leave requests including Workers Compensation Family Medical Leave Short/LongTerm disability and other disability related claims and requests; follows up on missing or incomplete documentation; and sends correspondence related to requests and approval determinations to employees.
    
    
11. Reviews and modifies timesheets for employees who are on disability related leaves and coordinates changes with the Time Accounting and Administration Department (TAAD) and Payroll Department as needed.
    
    
12. Assists staff in a variety of paraprofessional and administrative duties.
    
    
13. Serves as frontline contact for assigned functional area.
    
    
14. Confers with user departments for request or provision of services.
    
    
15. Processes appropriate paperwork/forms related to services.
    
    
16. Organizes and maintains various files types correspondence reports and forms from drafts notes or briefs.
    
    
17. Proofreads and checks typed and other materials for accuracy completeness and compliance with departmental policies and regulations.
    
    
18. Inputs information into an online computer system; operates standard office equipment.
    
    

Education:
Possession of a high school diploma GED or recognized equivalent.

Experience:
The equivalent of two 2 years of (fulltime) verifiable clerical experience in human resources support functions such as recruitment employee benefits HR information systems workforce development leave administration or other related HR tasks.

Knowledgeof:

• Policies procedures and practices of public sector human resources programs
• Districts current Oracle PeopleSoft HRIS system
• Union contracts and labor practices in a unionized environment
• Laws and regulations regarding new hire documents and processes
• Principles and practices of customer service
• Principles and practices of administrative/clerical support for the daytoday operations of a function or department
• Office management practices and procedures including the operation of standard office equipment
• Correct English usage including spelling grammar and punctuation
• Basic business data processing principles and the use of online computer programs

• Preparing clear and concise written reports and correspondence. Researching and summarizing various materials
• Entering and maintaining accurate data
• Maintaining attention to detail and adherence to technical requirements
• Reading and interpreting rules policies and procedures
• Composing routine correspondence from brief instructions
• Using initiative and sound independent judgment within established guidelines
• Establishing and maintaining effective working relationships with those contacted in the course of the work
• Operating standard office equipment including a word processor and an online computer system
• Making accurate mathematical calculations
• Organizing and communicating
• Maintaining accurate records and files
• Maintaining confidentiality and managing confidential information
• Solving problems and making decisions
• Processing requests
• Running Queries for reports
• Setting up audio visual equipment

Equal Employment OpportunityGroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race color sex sexual orientation gender identity gender expression age 40 and above) religion national origin (including language use restrictions) disability (mental and physical including HIV and AIDS) ancestry marital status military status veteran status medical condition (cancer/genetic characteristics and information) or any protected category prohibited by local state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before yourexamination date at.

Qualified veterans may be eligible to obtain additional veterans credit in the selection process for this recruitment (effective Jan. 1 2013. To obtain the credit veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veterans Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veterans Preference Policy and Application link at Experience:

Unclear Seniority