Administrative AssistantParalegal
Administrative AssistantParalegal
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$ 6005 - 8005
1 Vacancy
Job Description
Job Requisition ID:46333
Agency:Department of Public Health
Class Title:ADMINISTRATIVE ASST/PARALEGAL 50475
Division: Policy Planning and Statistics
Office: Health Facilities & Services Review Board
Posting ID:/ 46077
Posted: 04/14/202504/28/2025
Salary: Anticipated Starting Salary $6005/month; Full Range $6005$8005/month
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:None
****A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV) a copy of your transcripts or diploma for all degrees earned and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Public Health must verify proof of higher education for
any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100 CMS100b or any other document in lieu of a Resume or CV.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under the general direction of the Administrator and the General Counsel the Administrative Assistant will provide general support for the development and of programs and activities of the CON program. This includes: assisting with managing the HFSRB database; creating new tracking sheets that are needed; conducting investigations and studies of a limited scope regarding CON activities; maintaining written procedures for HFSRB processes; assist in the drafting editing creating general correspondence for HFSRB members and staff; securing meeting locations for HFSRB; preparing travel vouchers for HFSRB members and staff; preparing legal notices for CON projects to be published in Illinois newspapers; Assist in the identification of potential compliance issues which may require action by the HFSRB. Serves as a liaison to the general public other state and federal agencies and resource organizations.
Benefits Statement
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health life dental and vision plans.
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program voluntary supplemental retirement plan
- Optional pretax programs Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 1025 days of paid vacation time annually 10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (prorated dependent on start date)
- 1314 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and/or mental health resources
These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: Functions
- Provides support for complex databases including the IHFSRB database.
- Provides support for administration of the program; aids the State Board staff in the determination of completeness of applications determination of applicants reviewability and review of State Board staff reports.
- Coordinates transaction data activities; performs data collection and management information for administrative and management reports; maintains electronic logs and all files of these reports; identifies trouble areas and recommends solutions; and converts documents to electronic formats and communication software.
- Assists the State Boards Legal Counsel in identifying potential compliance issues generating reports letters and legal documents referring compliance matters to the State Boards Legal Counsel and preparing legal files for administrative hearings.
- Serves as liaison to the general public other state and federal agencies and research organizations; coordinates administrative requests for information on division programs; coordinates the dissemination of information among division programs.
- Attends State Board and LongTerm Care Facility Advisory Subcommittee meetings as needed.
- Provides support for the LongTerm Care Facility Advisory Subcommittee.
- Prepare compile and disseminate documents to Subcommittee members and staff.
- Supports staff the Board the Subcommittee by making travel arrangements preparing travel vouchers scheduling meetings and attending meetings and public hearings as necessary.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four 4 years college preferably with courses in public or business administration.
- One 1 year experience performing organization and administrative duties
- Excellent organization and administrative skills drafting skills analytical skills professionalism and interpersonal skills required.
- Ability to maintain confidentiality is essential.
Preferred Qualifications
- One 1 year experience with Smartsheet.
- One 1)year experience performing drafting and analytical skills.
- One 1 year experience communicating in a professional manner.
- Ability to maintain confidentiality.
- One 1 year experience as a legal assistant.
Conditions of Employment
- Requires the ability to travel in the performance of duties.
- Requires appropriate valid drivers license.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds 6 regional offices 3 laboratories and over 1200 employees IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention health promotion regulation and control of disease and injury.
Work Hours: Monday Friday 8:30am to 5:00pm
Work Location: 525 W Jefferson St Springfield Illinois
Agency Contact:
Posting Group: Legal Audit & Compliance
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS:
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
