Administrative Assistant - Infection Prevention and Control - Temporary Full Time 2025-12820
Administrative Assistant - Infection Prevention and Control - Temporary Full Time 2025-12820
Posted on :
16-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Summary of Duties
The Infection Prevention and Control (IPAC) Administrative Assistant provides vital administrative and organizational support to the Director Medical Director Associate Medical Director IPAC Manager/Professional Practice Lead and IPAC team. This role is key to ensuring the smooth coordination of IPAC operations communications and documentation across multiple leadership levels within the department.
Core responsibilities include:
- Supporting the Director Medical Director Associate Medical Director and IPAC Manager(s) with all scheduling budget payroll correspondence and meeting coordination.
- Managing calendars scheduling complex meetings and interviews and preparing agendas and supporting documentation.
- Preparing editing and formatting reports correspondence presentations newsletters and educational materials.
- Taking and distributing accurate meeting minutes and maintaining records of action items.
- Assisting with special projects program planning and internal reviews.
- Managing and updating curriculum vitae (CVs) and bios for the Medical Director and Associate Medical Director including coordinating updates and formatting for submissions or appointments.
- Coordinating logistics for educational sessions IPAC events and internal or external meetings (room bookings catering virtual platform setup).
- Maintaining organized electronic and paper filing systems in accordance with privacy and security protocols.
- Ordering office supplies PPE and equipment; processing expense claims purchase orders and requisitions using erequisition (SRM) and ESP systems.
- Supporting communications between IPAC and hospital departments external agencies and partner organizations.
- Running occasional errands and performing other administrative or operational duties as assigned by IPAC leadership.
Qualifications and Skills
- Completion of an Administrative Assistant or Office Management program at the college level or a relevant undergraduate degree.
- Minimum of 12 years experience in an administrative assistant or similar role ideally in a healthcare or public health environment.
- Excellent knowledge of Microsoft Office Suite (Outlook Word Excel PowerPoint Publisher Visio).
- Proficiency in organizational systems such as erequisition (SRM) ESP or equivalent financial/administrative software.
- Strong written and oral communication skills with the ability to draft proofread and edit documents reports and educational materials.
- High degree of professionalism discretion and confidentiality particularly when managing personnel information outbreak files or patientrelated documents.
- Highly organized with the ability to prioritize multiple tasks manage time effectively and meet tight deadlines.
- Demonstrated ability to work independently take initiative and recognize when to seek direction in a fastpaced environment.
- Effective interpersonal and problemsolving skills with the ability to collaborate across departments and with clinical and administrative leadership.
- Strong attention to detail especially when formatting documents managing data or preparing formal materials (e.g. CVs reports).
- Typing speed of at least 60 words per minute with a maximum 5 error rate.
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
