Academic and Operations Coordinator
Academic and Operations Coordinator
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$ 35000 - 38000
1 Vacancy
Job Description
Position/Application Information
MCNEESE STATE UNIVERSITYinvites applicants to apply for the position of Academic and Operations Coordinator. This is a fulltime 12month unclassified position. The appointment is available immediately.
POSITION NUMBER:U99135
Department:Business Disciplines
Reporting Authority: Dean
SALARY RANGE:$35000 $38000
DEADLINE:Open until filled.
APPLICATION PROCESS AND MATERIALS:ApplicantsMUST complete an electronic application and upload the required documents listed below to ensure full consideration:
- Letter of Application (Cover Letter)
- Resume
- Three 3 Professional References (include: name phone number and email address)
- Unofficial Transcripts
ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF TRANSCRIPT(S) IF APPLICABLE.
TO APPLY FOR THIS VACANCYclick on the APPLY button at the top of advertisement to complete the electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Required application materials WILL NOT be accepted after the deadline if applicable. Applications may be rejected if incomplete.
IF YOU HAVE QUESTIONS REGARDING THIS POSITION PLEASE CONTACT THE CHAIR:
Dr. Jim Chen at
Kim Dronett HR Analyst Office of Human Resources McNeese State University
Email: Voice: TDD:
Position Duties/Responsibilities
The Academic and Operations Coordinator provides essential administrative and operational support for the Department of Business Disciplines and the MBA Office within the College of Business. Reporting directly to the Dean the Coordinator works collaboratively with the Academic and Operations Specialist Department Head Internship & Student Engagement Director and MBA Director to support faculty staff and students through efficient administrative processes purchasing travel management facilities coordination and event logistics.
This role plays a vital part in the daily operations of both the department and the MBA program ensuring accuracy compliance and excellent service.
- Prepare and process workload overload and visiting lecturer paperwork for faculty and staff.
- Facilitate the hiring process for student workers graduate assistants visiting lecturers and new faculty; coordinate onboarding activities.
- Oversee timesheet submission ensuring visiting lecturers and faculty sign timesheets; approve timesheets for student workers in compliance with university payroll policies.
- Maintain accurate and uptodate faculty records including syllabi office hours and personnel documentation.
- Assist with internal communications and maintain facultyrelated documentation.
- Manage the travel process for faculty and staff including submitting travel requests booking flights and accommodations and processing reimbursements.
- Ensure all travel arrangements comply with university policies and budget guidelines.
- Process purchase orders and reimbursement requests for both departmental and MBArelated expenses.
- Submit and track requisitions and various documents as required by university policy.
- Serve as Building Coordinator for the Burton Business Center (BBC) and Burton Conference Center (BCC); act as the primary contact for facilities management maintenance and safety procedures.
- Conduct building inspections address maintenance issues and coordinate facilityrelated projects.
- Manage room reservations for classes meetings and events in BBC and BCC spaces.
- Manage departmental inventory including tracking office supplies equipment and assets; ensure proper documentation and coordinate surplus or replacement needs.
- Collaborate with vendors and external partners as needed to support departmental and MBA operations.
- Respond to student inquiries related to MBA administrative processes such as questions about course offerings and course rotations.
- Followup with students atrisk.
- Provide administrative support for MBA and departmental program events communications and student engagement initiatives in coordination with the MBA Director Internship & Student Engagement Director and Academic and Operations Specialist.
- Utilize Ellucian Banner to input data for requisitions courserelated processes and other administrative tasks.
- Other duties as assigned.
Required/Preferred Qualifications
- Bachelors degree required preferably from an AACSBaccredited institution in a business discipline;
- Experience in an advanced administrative role with a strong preference for experience in an academic environment;
- Proficiency in MS Office and related software; Ellucian Banner DegreeWorks and Argos is strongly preferred;
- Excellent written verbal and interpersonal communication skills with a focus on professionalism and attention to detail;
- Exceptional organizational problemsolving and multitasking abilities with a demonstrated ability to handle complex tasks and responsibilities;
- High level of initiative and independent work ethic with the ability to work collaboratively with faculty staff and leadership;
- Demonstrated ability to manage multiple priorities in a fastpaced dynamic academic setting while maintaining accuracy and meeting deadlines.
General University information
McNeese State University located in Lake Charles Louisiana is a public university and a member of the University of Louisiana System. Under Louisiana law applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001 et seq and State of Louisiana Executive Order 9838 which provides for drug testing of employees appointees prospective employees and prospective appointees. Prospective employees and employees are informed if a drug test is required.
McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.
Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator Krisshunn Youngblood Office of Inclusive Excellence: Voice:; TDD/TTY Hearing Impaired:; or .
The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in EVerify.
Louisiana Revised Statute 42:31Eligibility requirements for certain unclassified employeesrequires any person hired or employed in an unclassified position whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars provide proof to his public employer that he has been issued a Louisiana drivers license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.
Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United Statesaccredited coursework by a Universityapproved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services or Educational Credential Evaluators Inc..
Required Experience:
IC
Employment Type
Full-Time
