Account Co-ordinator
Account Co-ordinator
Posted on :
12-04-2025
Employer Active
1 Vacancy
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Job Description
Are you an experienced and highly organized professional in the facilities management industry Do you thrive in a fastpaced environment coordinating multiple accounts and building strong client relationships If so we have an exciting opportunity for you!
Salisbury Group was built to be different to the faceless organisations in facilities management industry that often lack the human touch. Our ambition is to make buildings and facilities better for the people who work in them. Why do we do this Its simple. We know that buildings are better places to be when they are looked after by people who care.
We are seeking a skilled and motivated Account Coordinator to join our team Support our client in London.
As as Account Coordinator you will provide comprehensive administrative support and coordination to meet the requirements of the Account Teams ensuring consistent and proactive support to the FM Operation. The role requires the ability to work under minimal direction and communicate effectively with other staff. A flexible approach with statistical computer and administrative skills is required.
Principle Duties and Responsibilities
- Coordinate the work flow for all client and internal requests that require a subcontractor attendance to ensure effective completion of work in accordance with SLAs.
- Liaise with customers and operational delivery teams to arrange all subcontractor reactive maintenance visits and manage end to end.
- Ensure all contractor statutory PPMs do not exceed their due date escalating where required to ensure 100 statutory compliance is met.
- Ensure all other contractor PPMs do not exceed their due date in line with internal and client targets.
- Maintain CAFM logs ensuring accurate information is obtained and entered to demonstrate progress to the client providing an internal audit trail utilising the client update function to minimise chases.
- Review subcontractor service records/sheets and raise follow on work orders where required assigning to the correct resource and priority.
- Support operational delivery teams to ensure all works are managed by the appropriate party.
- Maintain effective relationships with subcontractors ensuring work is delivered on time and to a consistently high standard escalating and/or reporting information to the operational and procurement teams as required.
- Utilise the CAFM quotation module liaising with the operations/delivery teams in order to build estimates/quotations issuing to the relevant party and managing approvals.
- Raising and issuing purchase orders in line with internal governance process updating CAFM work logs and filing all purchase orders against work orders as per company procedures.
- Ensure all deliveries are scheduled and all documentation (goods receipts) is filed appropriately within the CAFM system.
- Validate and receipt associated invoices against committed costs in order to assist with Budgetary Control escalating and resolving issues quickly.
- Ensure all costs associated with work delivery are captured and entered into the CAFM system.
- Ensure any risk within the scope of the contract(s) is managed and mitigated using all methods of escalation accordingly ensuring any financial risk to Atlas is managed recorded and mitigated where possible.
- Carry out any other administration tasks related to the contract as directed by your line manager.
- Maintain and develop an environment of continuous improvement by ensuring processes and procedures remain effective and efficient.
About You
Minimum Qualifications Certifications and Training required
- GCSE Maths & English
Essential Knowledge Skills and Experience for this role
- Extensive experience in a similar customer services role within a business services environment
- Strong analytical skills with the ability to understand and interpret results to ensure effective solutions
- Strong interpersonal skills with stakeholders at all organisational levels in verbal and written communications
- Strong IT skills in Microsoft packages Maximo and Survey Monkey
- Able to work independently with minimal supervision using initiative
- Excellent communication and negotiating skills
- Strong administrative skills
- Excellent customer service skills
- Good understanding of Excel able to create and maintain Excel reports
- Good knowledge of the Maximo CAFM system
- Aptitude and willingness to undertake further technical and business training (e.g. IOSH Managing Safely)
About The Company
Atlas Workplace Serviceswas built to be different to the faceless organisations in facilities management industry that often lack the human touch. Our ambition is to make buildings and facilities better for the people who work in them. Why do we do this Its simple. We know that buildings are better places to be when they are looked after by people who care.
We achieve this by combining our unique understanding with useful technology and an aboveandbeyond attitude from our people on the ground and in our support centres. This provides a more personal approach to facilities management and building maintenance services.
We are present right across the UK at more than 1000 sites and over 11 million square feet of premises. Our services include engineering maintenance security cleaning compliance reception energy solutions and more.
We achieve this by combining our unique understanding with useful technology and an aboveandbeyond attitude from our people on the ground and in our support centres. This provides a more personal approach to facilities management and building maintenance services.
We are present right across the UK at more than 1000 sites and over 11 million square feet of premises. Our services include engineering maintenance security cleaning compliance reception energy solutions and more.
Employment Type
Full-Time
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