Administrative Assistant - Research

At Halton Healthcare were committed to delivering exemplary patient experiences in a progressive and compassionate healthcare environment. Were currently looking for a resourceful detaildriven Administrative Assistant Research to support the advancement of clinical research and innovation across our sites.

This is an exciting opportunity for someone who thrives in a dynamic environment excels at multitasking and wants to make an impact by supporting cuttingedge healthcare research.

Key Responsibilities

Administrative Operations & Project Support:

The incumbent will provide direct administrative support to the Physician Program Director Research and other departmental leaders as needed including key responsibilities such as:

• Managing calendars handling communications and preparing for meetings 
• Process intake paperwork for new research study submissions and ensure all documentation is complete.
• Assist in tracking and coordinating project approvals maintaining accurate logs of progress and status.
• Identify and help resolve barriers to research approval by guiding researchers on submission requirements and institutional policies.
• Act as a liaison between local and external research teams investigators administration and regulatory bodies.
• Support the onboarding and assignment of research volunteers including processing intake forms and matching them with appropriate projects.

Communications & Knowledge Management:

• Maintain and update the research database ensuring timely input and data integrity.
• Develop organize and post content for the Research Departments intranet and publicfacing websites to reflect uptodate information policies and opportunities.
• Assist with general inquiries and facilitate effective communication across research departments and stakeholders.

Finance & Compliance:

• Track and process legal and operational invoice payments related to research.
• Monitor and record hours spent on research studies for reporting and financial reconciliation.
• Follow all applicable Halton Healthcare policies procedures and standard practices in support of ethical and regulatory compliance.

Collaborative & Supervisory Support:

• Collaborate with leadership on contract management and payroll coordination seeking approvals as needed.
• Support crossfunctional coordination on special research projects and improvement initiatives.

Qualifications :

• Postsecondary diploma or degree in business administration health sciences or a related field.
• 23 years of administrative experience ideally within a research academic or healthcare environment.
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint); familiarity with SharePoint databases or content management systems an asset.
• Strong communication and interpersonal skills with a professional solutionfocused approach.
• Exceptional attention to detail organizational abilities and time management.
• Ability to work both independently and as part of a multidisciplinary team.
• High level of discretion and integrity in handling confidential information.

Additional Information :

Status: Permanent Fulltime 

Hourly salary range: $27.280 $34.100 

Apply Today!
Submit your resume and cover letter as a single document. Please note applications are reviewed on a rolling basis.

Due to the high volume of applications only candidates selected for an interview will be contacted. 

Applications are welcome to be received by April 22 2025 at 11:59pm EST. 

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity equity and inclusion throughout our operations policies and culture. If you are passionate about what you do motivated by a job well done and as committed to excellence quality and patient satisfaction as we are wed like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities.  In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare.  Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Remote Work :

No

Employment Type :

Fulltime