Administrative Assistant

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Withum is seeking a fulltime administrative assistant with potential for rapid advancement to Office Manager in the DC metro area. This role will start in Bethesda and will move to Tysons Corner within the next 6 months. This person will perform administrative work of considerable difficulty and involving some independent judgment for the partners of the firm and team members as needed in the areas of audit and tax services. Responsible for general office functions assistance with both attestation and tax team workloads provide support to the administrative team to ensure timely accurate and quality projects and related work as required. This candidate will work closely with our Bethesda office manager to learn roles and responsibilities of that position with opportunities for advancement to an office manager position within the next 6 months.

Withums brand reflects our people our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day whose mission is to help our clients grow and thrive to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way promoting personal and professional growth for all team members clients and surrounding communities.

How Youll Spend Your time (administrative):

• Preparing engagement letters and business correspondence
• Preparing formatting and proofreading presentation documents for accuracy
• Managing information filing systems faxing scanning copying
• Monitoring deadlines and the workload and deliverable turnaround time of all members of the admin team
• Coordinating conference call and inhouse meetings with clients
• Ordering supplies and organizing them
• Ordering meals for events and meetings
• Processing mail
• Working on special projects
• Occasional lifting of boxes or other office supplies that do not exceed 20lbs
• Climbing or reaching

How Youll Spend Your time (office manager):

• Supervising administrative staff
• Monitoring deadlines and the workload and deliverable turnaround time of all members of the admin team
• Providing training and guidance to all the admin team and onboards new admin team members.
• Responsible for overall office and facilities management interacts with building management with regards to safety and security of the building and suite maintenance issues repairs service and delivery matters; point person for all maintenance requests submitting following up ensuring they are complete.
• Overseeing all office and kitchen supplies and cleanliness of overall office.
• Managing office security systems.
• Working closely with PIC to coordinate office events and ensures that office operations run smoothly and efficiently.
• A/P management (PaperSave)review invoices in papersave prior to PIC approval before it goes to finance for payment.
• Identifying creating and running weekly monthly and quarterly reports to evaluate offices progress toward goals.
• Serving as primary point of contact/liaison between the office and various firmwide teams including HR Coaching and Marketing.
• Assisting partners and Managers in office with ad hoc requests.

The Kinds of People We Want to Talk to Have Many of The Following:

• Associates Degree or equivalent experience of 57 years in a similar role
• Must process excellent Word Outlook and Excel skills and ability to quickly learn proprietary software
• XCM GoSystems or experience with other tax software preferred
• Strong verbal and written communication skills
• Ability to type at least 55 wpm
• Prior experience is a plus

Ideal candidates must be highly motivated possess a high level of professionalism be organized and detail oriented with excellent communication and interpersonal skills. Must have a high level of professionalism.

The compensation for this position will vary by location. If you reside in Washington D.C. please see below. In addition to the base compensation Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role hiring location as well as the individuals skills experience and qualifications. For additional information on our benefits visit our website at D.C. ranges are from $65000 $80000 annually

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WithumSmithBrown PC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race color creed religion ancestry age sex (including pregnancy) genetic information marital status domestic partnership status familial status affectional or sexual orientation gender identity citizenship status national origin disability or handicap veteran status weight height or any other classification protected by federal state or local law.