Team Assistant

Hybrid

Agency :

Havas London

Job Description :

Havas London is Havas UKs flagship creative agency. Our mission is to make a meaningful difference to brands businesses and people.

Were the only major UK advertising agency to share a single building with every other specialist business in our network all under a single P&L. Sitting within the Havas Village in Kings Cross affords us some clear advantages; none more so than our ability to build bespoke multidiscipline teams around our clients whatever their business need.

These are not teams that are together on paper alone but teams physically culturally logistically and financially aligned. This setup allows us to complement not replicate our specialisms.

HAVAS London Team Assistant Job Specification

Overview

The Team Assistant role at Havas London offers an exciting first step into advertising. This position is perfect for someone passionate about the industry and eager to learn by supporting diverse projects engaging with clients and becoming a key member of a collaborative team.

Key Responsibilities

Client Interaction

Build and maintain positive relationships with junior and midlevel clients ensuring smooth account management.

Display genuine interest in the clients business and advertising industry trends.

Attend client meetings take detailed notes and summarise action points clearly to assist the team in responding to client feedback.

Assist in preparing presentations and documents clearly communicating ideas and next steps.

Project Coordination

Manage project timelines and keep the team updated on key deadlines and milestones.

Organise and maintain accurate documentation and campaign resources ensuring easy access for the entire team.

Actively support the team in coordinating project activities and ensuring smooth .

Strategic Support

Demonstrate excellent attention to detail with pre and postmeeting preparations including setting up meeting rooms creating agendas and managing followup actions.

Assist in managing campaign files documents and server organisation ensuring accuracy and thoroughness.

Learn and utilise agency systems effectively to manage project documentation and resources.

Creativity

Display genuine interest in producing highquality work and understanding production techniques.

Share informed opinions on creative work supporting the teams goal of delivering bestinclass campaigns.

Stay updated on industry trends and insights contributing fresh ideas during discussions.

Administrative Support

Assist senior team members with diary management scheduling meetings and organising travel arrangements.

Handle team expenses accurately and promptly.

Prepare meeting rooms and supporting materials to maintain professional and efficient team operations.

What Were Looking For

Enthusiasm for advertising marketing and communications with curiosity about client businesses and industry trends.

Strong organisational skills attention to detail and the ability to multitask in a busy environment.

Excellent written and verbal communication skills comfortable engaging with internal teams and clients.

Basic proficiency in office software particularly Microsoft Office Suite.

Proactive attitude ready to support various tasks and eager to learn new skills.

Why join us

Opportunity to gain handson experience in the advertising industry at a leading global agency.

Work closely with a creative and collaborative team.

Fantastic career development and training opportunities.

Enjoy a supportive and inclusive workplace that values creativity and worklife balance.

#LIAC2

Contract Type :

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age sex race ethnicity disability and other factors that have no bearing on an individuals ability to perform their job.