Support Administrative Specialist Document Specialist
Support Administrative Specialist Document Specialist
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$ 80000 - 90000
1 Vacancy
Job Description
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden Arps Slate Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation intellect teamwork and tenacity our lawyers deliver the highest quality advice and novel solutions to our clients legal issues. We are known for handling the most complex transactions litigation/controversy issues and regulatory matters as well as for the strong partnerships we build with clients and each other. Our attorneys who reflect a broad range of experiences and perspectives work together seamlessly across 50plus practices and 21 offices in the worlds major financial centers.
The Opportunity
We are seeking a Support Administrative Specialist (Document Specialist) to join our Firm in our Los Angeles office. This position provides comprehensive support in all aspects of document preparation review and processing while ensuring accuracy and adherence to Firm standards. Demonstrates strong technical expertise attention to detail and flexibility to manage multiple tasks under tight deadlines while also facilitating workflow and task coordination. Works independently with a high level of initiative proficiency in legal document applications and exceptional verbal and written communication skills. Assists with tasks across multiple support departments as needed.
The hybrid work schedule is Saturday through Wednesday with weekend hours from 9:00 a.m. to 5:00 p.m. and Monday through Wednesday 1:00 p.m. to 9:00 p.m. with the ability to work overtime as needed.
- Handles varied complex projects and administrative requests with limited supervision often while under time critical deadlines.
- Responds to attorney requests for assistance in all aspects of document preparation review and processing communicating directly with attorneys and business services professionals.
- Utilizes document processing software to create edit revise format and print a wide range of document types.
- Converts documents from one application to another.
- Organizes and manages electronic files.
- Creates closing binders that contain hyperlinked indexes and bookmarking PDFs.
- Proofreads and redlines documents to department standards; reads documents for typos and sense checks cross references and usage of defined terms and makes use of specialized utilities in Word to facilitate those tasks.
- Prints cases compiles document binders creates indexes creates tables of contents and tables of authorities.
- Monitors and responds to departmental mailbox and phones according to established procedures.
- Writes clear instructions when delegating or receiving assignments to or from attorneys paralegals or other business services professionals.
- Demonstrates knowledge of emergency preparedness and location of emergency resources/supplies and acts as a lead in emergency situations in the offhours.
- Acts as a lead on projects/tasks sharing details and coordinating support from other departments and supervisors as needed.
- Provides support and troubleshooting assistance regarding document/application specific issues.
- Provides support to other support departments as needed.
- Assists advises and trains other staff members as needed.
- Performs standard responsibilities when needed including printing scanning reprographics quality control faxing and handdelivering packages.
- Demonstrates effective interpersonal written and verbal communication skills to facilitate effective work relationships with others.
- Coordinates work between other offices using internal collaboration and task management platforms.
- Manages Firm resources responsibly.
- Complies with and understands Firm operation policies and procedures.
- Performs other related duties as assigned.
Qualifications
- Knowledge of Firm operation policies and procedures
- Advanced knowledge of Microsoft Office applications including Word Excel PowerPoint with the ability to learn new software and operating systems
- Demonstrates effective interpersonal and communication skills both verbally and in writing
- Demonstrates close attention to detail
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to organize and prioritize work
- Ability to work well in demanding and fastpaced environment
- Ability to work well independently as well as effectively within a team
- Thorough understanding of the structure and functionality of databases
- Strong organizational skills and ability to prioritize multiple tasks/projects and coordinate workflow
- Ability to interact with client contacts attorneys paralegals vendors and other business services professionals
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs including weekends.
Education And Experience:
- High School diploma
- Five years experience working on complex documents using the MS Office applications advanced administrative/executive support and proofreading in a law firm or professional services firm
Culture & Life at Skadden
What makes Skadden special is our people and the culture community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firms success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the wellbeing of our attorneys and business services professionals.
Benefits
The overall wellbeing of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
- Competitive salaries and yearend discretionary bonuses.
- Comprehensive health care (medical dental vision) savings plan/401(k) and voluntary benefits.
- Generous paid time off.
- Paid leave options including parental.
- Inclassroom remote and ondemand learning and professional development opportunities.
- Robust wellbeing classes and programs.
- Opportunities to give back and make an impact in local communities.
For further details please visit: is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information please visit Skadden/careers.
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills experience (to the extent relevant) and otherjob related factors consistent with applicable law.
Salary Details
$80000$90000EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including but not limited to race color religion creed sex national origin ancestry age alienage or citizenship status marital or familial status domestic partnership status caregiver status sexual orientation gender gender identity or expression change of sex or transgender status genetic information medical condition pregnancy childbirth or related medical conditions sexual and reproductive health decisions disability any protected military or veteran status or status as a victim of domestic or dating violence sexual or offense or stalking.
Applicants who require an accommodation during the application process should contact Winnie Feng at.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
Applicants Have Rights Under Federal Employment Law
In accordance with the Transparency in Coverage Rule
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Applicants Have Rights Under California Law
Applicants Have Rights Under California Law
Skadden will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
