Special Assistant Project Manager
Special Assistant Project Manager
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$ 59423 - 83934
1 Vacancy
Job Description
About the Opportunity
JOB SUMMARY
The Special Assistant & Project Manager is project and systems focused requiring critical thinking judgment and organizational effectiveness to manage tasks and influence outcomes. High level planning and attention to detail required for ongoing projects. Provides project management services and executivelevel support to one or more senior leaders or executives. Assignments involve work of a confidential or complex nature requiring discretion judgment tact and diplomacy. Gathers assembles and analyzes information and data from a wide variety of sources. Performs a broad range of project management duties involving confidential information such as compiling reports furnishing information scheduling meetings and preparing agendas. Organizes meetings tracks high level confidential information to provide to senior leaders. Schedules full days of meetings and coordinates with multiple teams around the university for accurate and timely responses.
MINIMUM QUALIFICATIONS
Highly effective skills in the following areas: project management; written / communication / interpersonal skills (to explain and clarify complex information); attention to detail; ability to analyze data at high level; and critical thinking. Ability to influence others to reach agreement. Ability to create and manage effective office systems and to prioritize tasks and demands. Requires acuity at multitasking related to scheduling and coordinating with multiple groups. Proficiency in MS Office Suite utilization of the Web presentation and spreadsheet development and database management. Other attributes include professional discretion; sound judgement; and calmness under pressure. Knowledge and skills required for this position are normally acquired through completion of a bachelors degree plus at least 2 to 4 years experience.
KEY RESPONSIBILITIES & ACCOUNTABILITIES
1 Project Management 50
Responsible for Project Management work for the Office of the Provost. Utilizes critical thinking and problemsolving skills in the management of special projects and assignments to include triaging project challenges and escalating barriers. Attention to detail is required as all work is sensitive and often confidential. Ability to proofread carefully check work and catch errors is the ability to influence others while understanding and being sensitive to group dynamics and the political nature of special projects undertakings. Project work has a farreaching impact and in support of this work conducts research and compiles data identifies specific tasks tracks and reports progress against project support for the strategic planning process and goal setting advances and monitors progress on the organizations initiatives. Exercises independent thought and judgment to identify complimenting projects and advises organization on potential draft communications and special messaging as required proofreads documents and coordinates the production of various reports to achieve the maximum impact in reaching the intended audiences.
2 Executive Level Support 30
Manages coordinates and facilitates many demands for the leaders time by prioritizing requests and using independent judgment to identify and resolve potential diplomacy to respond quickly and efficiently to schedule needs by independently soliciting and providing necessary backup and research materials in a timely way to ensure leader is wellprepared for all meetings events and speaking travel arrangements for the team including complex international travel prepares itinerary and event information and tracks and completes all expense reports in a timely events receptions and staff retreats. Coordinates schedules with other university constituents with timeliness and accuracy. Communicates with internal and external constituencies regarding calendarrelated policy and procedural matters. Drafts correspondence on behalf of the SVP for a wide array of audiences. Creates and/or modifies accurate and attractive PowerPoint presentations and Excel files for the SVP. Conducts research and prepares reports presentations and other documents in anticipation of the SVPs information needs. Attention to detail required for sensitive documents and research. Maintains directories and contact lists for the SVP and VPFA.
3 Office Operations Management 20
Manages the operations of the department. Serves as point of contact for any special administrative task requests by department and delegates to a team member. Provides administrative oversight and operational supervision for office support staff including hiring supervision and adequate staff coverage for the office including coordinating student worker and intern schedules. Provide ongoing coaching and mentoring to the administrative professionals.
Utilized database skills to track and report all aspects of faculty development: tenure promotion appointments sabbatical professional leaves parental teaching relief and changes in rank and appointment.
Supports financial management: Prepares financial transactions for the SVPs approval (reimbursements purchase cards) to ensure that they have been properly completed and are in compliance with university policies. As directed prepares requisitions and prepare and submit documentation for payment of invoices.
Northeastern University is unable to work sponsor for this role now or in the future.
Position Type
General AdministrationAdditional Information
Northeastern University considers factors such as candidate work experience education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical vision dental paid time off tuition assistance wellness & life retirement as well as commuting & transportation. Visit for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.
Compensation Grade/Pay Type:
108SExpected Hiring Range:
$59423.00 $83934.50With the pay range(s) shown above the starting salary will depend on several factors which may include your education experience location knowledge and expertise and skills as well as a pay comparison to similarlysituated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
Required Experience:
IC
Employment Type
Full-Time
