Administrative Assistant

Required Education and Experience:

• The required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent.
• One 1 to two 2 years of customer servicerelated training business or office management accounting or communications experience.

Alternative qualifications include: Any combination of additional related work experience and education equivalent to the minimum qualifications.

Knowledge Skills and Abilities:

This position requires knowledge of office management business communications bookkeeping records management customer service standards bookkeeping and accounting practices and procedures along with an extensive knowledge of SABHRS (Statewide Accounting Budgeting and Human Resource System) This position is also expected to develop a progressively responsible knowledge of MDT policies and procedures emergency response protocols and specialized database and reporting systems (e.g. road reporting AdoptaHighway etc..

This position requires skill in coordinating multiple projects under inflexible deadlines; translating technical information to varied audiences; identifying and resolving accounting discrepancies and database errors; operating standard office software applications (e.g. word processing database etc.; responding to emergency situations; and written and verbal communications.

Other Information:

• The successful candidate must pass a namebased background investigation as a condition of employment.
• Top candidates will be invited to participate in a behavioralbased interview prior to final selection.
• The Montana Department of Transportation is an equal opportunity employer. Women racial and ethnic minorities people with disabilities and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division at 406.444.6054.
• The Montana Department of Transportation (MDT) is committed to continuous improvement of our employee safety program and our safety and health processes and to achieving an injuryfree workplace.
• This position is being posted in accordance with the MFPE bargaining unit agreement. Nonbargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant the nonbargaining unit applicants may be considered. However bargaining unit applicants will have preference.

TheMontana Department of Transportation is recruiting anAdministrative Assistant to support the Kalispell Division office. Responsibilities involve customer service communication and a range of administrative services duties. Such duties may include accounts payable procurement card transactions account receivables front desk receptionist payroll/personnel and AdoptAHighway coordinator. The general working hours for this position is 8:00am 5:00pm or 8:30am 5:00pm. The position generally covers MDTs core public hours. The position reports to the District Financial Officer or the Area Administrative Assistant and does not directly supervise other agency personnel.

This position is part of a career ladder with career advancement opportunities.