Office Specialist - Lincoln Regional Center
Office Specialist - Lincoln Regional Center
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1 Vacancy
Job Description
The work we do matters!
Hiring Agency:
Health & Human Services Agency 25
Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):
Job Description:
Under limited supervision this position is responsible for the daytoday operations and supportive role for the Data Department.
Key Responsibilities:
- Perform general office duties such as answering phone calls managing emails and greeting visitors.
- Schedule and coordinate meetings appointments and conferences ensuring proper preparation and organization. Take meeting minutes and create an agenda.
- Maintain and update files records and databases ensuring accuracy and confidentiality.
- Assist with document preparation including reports presentations and correspondence.
- Serve as a liaison between different departments ensuring smooth communication and coordination.
- Assist with data entry meeting support and other specialized tasks as required by various teams.
- Ensure compliance with company policies and procedures while maintaining confidentiality in all aspects of the role.
Requirements / Qualifications:
Minimum Qualifications: Coursework/training in administrative/office support functions procedures and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Preferred Qualifications: Data entry experience. Experience with Microsoft Word Excel and Outlook. Detail oriented and the ability to multitask. At least one year of post high school coursework or office experience in administration office management accounting finance planning policy analysis and implementation administrative/management analysis operations research program evaluation or research.
Other: This position requires proficiency in English including the ability to read write speak and comprehend the language effectively.
Schedule and Wage:
Monday Friday 8:00am 5:00pm.
$16.277 per hour plus $3.00 per hour facility differential.
Knowledge of: the practices procedures and equipment used in secretarial/clerical support operations; record keeping practices and database management; administrative reporting formats; customer service processes and principles; the programadministrative policies and guidelines; specialized processes and terminology associated with assigned work; grammar punctuation spelling and composition for general business and specialized purposes; word and data processing software.
Ability to: communicate in person and by telephone email and correspondence to exchange information and ideas; interact effectively with persons of diverse backgrounds; summarize technical data and results of research and tracking activities into reports; prepare proofread and correct errors in information documents reports; understand and apply instructions and programadministrative policies and directives; implement decisions made and take actions selected by others to achieve work objectives performance goals and priorities; learn the organizational structure mission and activities of the employing agency; learn agency policies and procedures pertinent to the work assigned; maintain confidentiality; maintain accurate records and documentation.
Benefits
We offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub Internal Apply app from your home landing page.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
