Executive Assistant NA Transportation Services
Executive Assistant NA Transportation Services
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Job Description
The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fastpaced exciting and fastgrowing organization. We are looking for someone to support two Directors on our NA Transportation Services team in Bellevue Washington.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive & collaborative team environment and establish working relationships inside and outside of the group.
Key job responsibilities
Calendar and Scheduling Management:
Maintain a comprehensive uptodate calendar for the leaders coordinating schedules across multiple locations and time zones.
Proactively identify and resolve scheduling conflicts ensuring efficient use of everyones time.
Prepare detailed travel itineraries and briefing materials as needed.
Travel and Expense Management:
Manage domestic and international travel arrangements including booking tickets hotels and ground transportation.
Process expense reports in a timely manner ensuring compliance with company policies.
Team Activity Coordination:
Organize and execute staff meetings allhands meetings offsites and team morale events.
Develop detailed agendas and ensure meetings run smoothly with action items captured and followed up on.
Tracking and Liaison Support:
Proactively monitor the completion of critical tasks following up with team members as needed.
Identify opportunities to streamline processes and develop new mechanisms to improve team efficiency.
Collaboration and Positivity:
Develop and maintain close working relationships with fellow Executive Assistants inside and outside of your organization.
Foster a positive collaborative team environment.
Have fun at work and help others do the same.
5 years of senior level leadership support or 3 years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience leading process improvements
Experience in a fastpaced hightech company
Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66800/year in our lowest geographic market up to $142800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on jobrelated knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity signon payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and/or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive & collaborative team environment and establish working relationships inside and outside of the group.
Key job responsibilities
Calendar and Scheduling Management:
Maintain a comprehensive uptodate calendar for the leaders coordinating schedules across multiple locations and time zones.
Proactively identify and resolve scheduling conflicts ensuring efficient use of everyones time.
Prepare detailed travel itineraries and briefing materials as needed.
Travel and Expense Management:
Manage domestic and international travel arrangements including booking tickets hotels and ground transportation.
Process expense reports in a timely manner ensuring compliance with company policies.
Team Activity Coordination:
Organize and execute staff meetings allhands meetings offsites and team morale events.
Develop detailed agendas and ensure meetings run smoothly with action items captured and followed up on.
Tracking and Liaison Support:
Proactively monitor the completion of critical tasks following up with team members as needed.
Identify opportunities to streamline processes and develop new mechanisms to improve team efficiency.
Collaboration and Positivity:
Develop and maintain close working relationships with fellow Executive Assistants inside and outside of your organization.
Foster a positive collaborative team environment.
Have fun at work and help others do the same.
5 years of senior level leadership support or 3 years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience leading process improvements
Experience in a fastpaced hightech company
Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66800/year in our lowest geographic market up to $142800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on jobrelated knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity signon payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and/or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.
Employment Type
Full-Time
Department / Functional Area
Key Skills
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