Senior Academic Records Spec
Senior Academic Records Spec
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Education/Experience: Bachelors degree AND:
- 24 months in office and financial management.
Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelors degree for a total of 72 months of experience.
Skills:
- Proficient navigating and maintaining databases.
- Advanced Excel skills with ability to build and manipulate spreadsheets.
- Proficient in Microsoft Office and HR PeopleSoft
- Detail oriented for accuracy of data and information.
- Highly organized and able to handle multiple projects and deadlines.
- Strong initiative to solve problems.
- Able to communicate well and build rapport quickly with students faculty and staff.
- Excellent customer service
Certifications:
- None
Advertised Physical Requirements:
- Must be able to see hear communicate engage in repetitive motions stand reach and grasp.
- Standard office environment.
Departmental Preferences:
- PeopleSoft OU payroll system knowledge
- Experience with Microsoft Excel
Supervision:
- None
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
The Office of the Senior Vice President and Provost seeks an organized collaborative staff member to join the Academic Personnel Records team. This position will interact frequently with departments under Academic Affairs providing centralized customer service in the processing of their academic personnel transactions and management of the related relevant data within University policy. This position will report to the Director of the Academic Personnel Records.
All employees of the Provost Office are required to be accessible and cooperative and to adhere to the highest standards of professionalism customer service and ethics.
Job Duties:
- Upperlevel Approver: Reviews research and approves personnel action forms in coordination with director. Serves as team lead in processing ePAF(s) and paper PAF(s). Enters relevant data into HR PeopleSoft for assigned departments.
- Coordinates Academic Personnel Records assisting with training APR team members at a Midlevel approver role.
- Research actions on Banner PeopleSoft and the OU Directory systems. Serves as lead for OU Directory updates. Assists director in running data and edits for Institutional Research and Reporting (IRR).
- Performs lead proofreading including various letters prepped by APR team as well as managing faculty offer letters. Manages oversight of Sooner faculty email.
- Oversees annual updates and reports to department directory instructor file annual reports IRR audits and purging process. Update and maintain files and documents.
- Consults with director as needed.
- Senior level assisting APR team in setting up and maintaining templates and database for merge documents.
- Assists director in overseeing Regents agenda and actions.
- Oversees OU Net accounts (academic).
- Performs various duties as needed to successfully fulfill the function of the position.
Required Experience:
Senior IC
Employment Type
Full-Time
