VQFF Program Coordinator
VQFF Program Coordinator
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Job Description
About Out On Screen
At Out On Screen we look for people who share our belief in the power of film and education to improve the lives of 2SLGBTQIA people. Take a look at our values and if you think were aligned check out our job description below!
Job Summary
The VQFF Program Coordinator works with the Artistic Director and the programming team to enact and maintain the daytoday responsibilities of the Programming office such as film acquisition program design and artist and guest relations.
This contract position will start on April 22 2025 and end on September 26 2025.
Compensation
This position will start at a salary/hourly wage of $25.86. This compensation is not negotiable as it reflects the current budget.
Details about extended benefits and paid time off are available at the bottom of this posting.
Reporting
Reports to Mary Galloway (she/they) Artistic Director
Responsibilities
Assist the Artistic Director (AD) in the delivery of their artistic vision by providing key administrative support
Manage film entries from various sources and monitor entries email inbox
Maintain our festival database with accurate film and artist information for festival staff
Collect artist biographies artist headshots film assets and film trailers and file them accurately for the Marketing team
Liaise with the Marketing team to respond to external requests for marketing and promotional assets
Receive and process screening invoices from artists and distributors
Liaise with the Marketing team to provide artists and distributors with VQFF promotional materials
Assist with organizing local artists experiences during the festival
Collaborate with the Artistic Director and Programming Team to plan and deliver industry initiatives and events that create opportunities for career advancement for filmmakers and content creators.
Maintain accurate and accessible records
Qualifications
Knowledge Skills Abilities
Enthusiastic about connecting with new people and sharing a passion for 2SLGBTQIA art and film.
Organized and precise with confidence in creating and maintaining processes for tracking data.
Strong problemsolving and empathy skills.
Possesses strong written and verbal communication skills meticulously checking for spelling and grammar errors to ensure accuracy and consistency in communication.
Proactive and comfortable with selfdirecting work and working with minimal direction yet able to speak up and ask for help when needed.
Works well on a team and is a team player as well as comfortable working on their own.
Deadlinedriven capable of thriving in a fastpaced environment managing multiple important deadlines and time constraints effectively.
Training and Experience
Experience in a hospitality or guest experience at a film festival or in the film industry.
Experience working in customer service.
Experience working in other arts practices.
Experience working with intersectional queer communities.
An interest and experience in working towards social justice.
A valid BC drivers license is helpful but not required for this position.
Out On Screen recognizes the value of lived experience and transferable skills. Candidates who meet most but not all of the above criteria are encouraged to apply.
Working Conditions
Schedule
Standard hours are based on a 7.5hour workday. Fulltime hours equate to 37.5 hours per week.
Expected evening/weekend commitments as follows
2 events per month outside of the festival
During the Festival all staff are required to be available for 10 of the 11 days
Evening and weekend work is reflected in Out On Screens banked hour system; staff can take time in lieu to ensure a balanced work week with supervisor approval
Physical Workspace
Out On Screen is currently working in a hybrid format with selective workfromhome supports in place
Our office is located in Chinatown:
Hotdesking via booking app
Elevators up to unit
2 singlestall enclosed ungendered washrooms on the same floor as our office
All doors are unpowered and a minimum of 30 wide
Our office is scentreduced but communal spaces are not
A communicable disease plan in place and is available upon request
Secure bike parking is available on site
The Vancouver Queer Film Festival will screen films inperson at event venues and cinemas throughout Vancouver BC.
These venues have a wide variety of accessibility features all of which can be found on our website
Vacation/Time Off
4 additional pay in lieu of vacation
Sixteen 16 paid health and wellness days each year prorated for hours worked
Additional Benefits
Additional benefits include a $150 wellness fund.
Application & Hiring Process
Please apply with your resume and cover letter through our web portal expect this hiring process to follow these guidelines:
Applications will be accepted until March 23 2025
A first round of interviews will be held via Zoom
Interviews are usually 60 minutes in length and will be held roughly between March 24 2025 and April 4 2025
Applicant updates will be provided 1 week after interviews
Hiring decisions are made roughly a week after all interviews are complete
Ideal start is April 22 2025 pending availability of the candidate
Note: Individuals who may have unsupervised access to youth will be required to have a criminal record check. Out On Screen utilizes a third party service to query these records to ensure that we can meet our legal requirements and keep candidates safer.
Out On Screen strives for meaningful employment from all communities and for our team to reflect the diversity of the communities we serve. Indigenous people Black people people of colour and people across the spectrums of gender sexuality age and abilities are encouraged to apply.
We welcome accommodation requests in advance of interviews.
We thank all candidates for applying however only those selected for an interview will be contacted. Please look to ourwebsitefor employment updates.
Required Experience:
IC
Employment Type
Full-Time
