CASUAL HIRE - Administrative Fiscal Support Executive Assistant Office of the Dean
CASUAL HIRE - Administrative Fiscal Support Executive Assistant Office of the Dean
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Job Description
Description
***** Applicants seeking shortterm or parttime work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructionaltype positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for fulltime employees and up to 1 calendar year for parttime employees.
Title: Administrative and Fiscal Support (Executive Assistant Office of the Dean)
Position Number: *****CASUAL HIRE
Hiring Unit: School of Nursing & Dental Hygiene
Location:Manoa Campus / Honolulu
Date Posted:March 6 2025 (Readvertisement)
Closing Date: March 19 2025
Full Time/Part Time: 50 to 100 FTE; work hours variable; 89Day Hire
Temporary/Permanent: TemporaryDuties and Responsibilities
- Provides administrative support to the Dean and manages the Office of the Dean daytoday functions.
- Assists with special events of the school including logistical support in collaboration with the Events Coordinator.
- Creates and manages project activities and project management documents i.e. action plans timelines process flow maps etc.
- Independently create and draft substantive letters reports and documents for the Deans and Associate Deans Offices.
- Collaborate with the associate deans Academic Systems Manager department offices and faculty to prepare process and monitor nursing curricular offerings and revisions.
- Demonstrate the highest standards of customer service and responds appropriately to inquiries and concerns demonstrating high level problemsolving and communication skills.
- Provide fiscal support for purchasing and travel.
- Serve as backup for other institutional support personnel as needed.
- Coordinate meetings and record meeting minutes or summaries as requested.
- Other duties as requested.
Minimum Qualifications
- Bachelors in business administration social sciences communications education evaluation or related field with three 3 years of experience in project management;
- Selfstarter with demonstrated ability to learn new operating systems quickly;
- Demonstrated ability to be wellorganized multitask pay attention to detail and effectively manage projects;
- Demonstrated ability to effectively participate and collaborate as a member of a team;
- Demonstrates a high level of knowledge and skill in customer service: responsive proactive and calm in crisis situations;
- Demonstrated proficiency in Microsoft Office Professional Suite or related programs;
- Ability to write technically sound and descriptive reports and procedures exercise proper grammar skills and make concise presentations to targeted audiences;
- Strong written and verbal communication skills;
- Ability to problem solve complex problems with tact and diplomacy and referring issues as appropriate to others.
Desirable Qualifications
- Experience in support services in an academic environment.
- Previous work experience with University of Hawaii Administrative Policies and Procedures.
- Familiarity with course overviews and/or course evaluation processes.
Click on the Apply button on the top right corner of the screen to complete an application and upload the required documents. Required documents include:- Cover letter indicating interest in the position and how you satisfy the minimum and desirable qualifications;
- Current resume / curriculum vitae;
- Names and contact information (including email address) of at least three 3 professional references;
- Transcripts showing degree and coursework appropriate to the position (original official transcripts will be required at the time of hire).
NOTE:Application will not be considered if NEOGOV Online application is incomplete or any of the required documents are not included or are unreadable. If this is your first time applying for a position using NEOGOV please create a new account.
Inquiries:
Corie O. FulgencioArre HR Specialist;EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Employment Type
Full-Time
Key Skills
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