Administrative Aide
Administrative Aide
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Job Description
Administrative Aide
Work type: On Campus
Location: Normal Illinois
Title: Administrative Aide
Division Name: University Advancement
Department: DevelopmentFundraising
Job Summary
This position assists directors of development in all aspects of fundraising and assists members of University Advancements Leadership Team with administrative processes. The Administrative Aides primary responsibilities will center on managing various budgets analyzing data and generating reports and spreadsheets. This position will also manage calendars schedule meetings greet visitors respond to phone and email inquiries and submit invoices and travel reimbursements for payment.
This position provides administrative support and is responsible for assisting directors of development in all aspects of fundraising as well as helping to plan and coordinate staff engagement initiatives.
Additional Information
University Benefit Highlights:
Insurance benefits including health dental vision and life
Retirementand supplemental retirement planning options
Tuition waiver benefitsavailable to staff as well as their eligible dependents
Paidholiday/administrative closuresduring Thanksgiving and Winter Breaks
Paidbenefit time
For more University Benefit information: regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed herehttps:// Rate / Pay Rate
$20.40 $26.13 per hour
Required Qualifications
1. High school graduation or equivalent
2. Any one or any combination totaling five 5 years 60 months) from the following categories:
A. college course work in business finance accounting or a related field:
60 semester hours or an Associates degree equals one 1 year 12 months)
90 semester hours equals two 2 years 24 months)
120 semester hours or a Bachelors degree equals three 3 years 36 months)
Masters degree or higher equals four 4 years 48 months)
B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function organizing and performing duties that lead to knowledge of generally accepted office principles
Preferred Qualifications
1. Strong written and verbal communication skills; ability to work professionally with various staff members at all levels of the University.
2. Excellent customer service skills the ability to take initiative problem solve and assist with confidential matters.
3. Ability to think strategically work independently adapt to shifting priorities and deal with multiple projects with varied deadlines.
4. Superior organizational and time management skills; selfmotivated to perform work without direct supervision and ability to exercise good judgement.
5. Working knowledge of Microsoft Office electronic calendars and complex spreadsheets.
6. Experience with budget management invoice payment generating reports analyzing data and database creation and management.
7. Proficient in the use of various office machines (i.e. copier label maker etc..
8. Supervisory experience.
Work Hours
8:00am 4:30pm Monday through Friday
Functional Expectations
Must be able to complete with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Effectively communicate on a daily basis.
Proposed Starting Date
April 2025
Required Applicant Documents
Resume
Cover Letter
Reference List
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Optional Applicant Documents
Certification of Retirement Annuity
Transcripts see Special Instructions to Applicants section for additional options
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Special Instructions for Applicants
Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if parttime you must list the number of work hours) and duties for all positions held. Applicable parttime work experience will be considered toward qualifying for this position; however it will be converted to a fulltime equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
If you are using college or university coursework to qualify for this position then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD214 must be submitted prior to the application deadline.
Fax: 309.438.0011 Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired outofstate candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois drivers license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Contact Information for Applicants
Breanna Crippen
Human Resources
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system please call Human Resources at .
Department
DevelopmentFundraisingThe Administrative Aides primary responsibilities will center on managing various budgets analyzing data and generating reports and spreadsheets.
Current Opportunities
Department
DevelopmentFundraisingThe Administrative Aides primary responsibilities will center on managing various budgets analyzing data and generating reports and spreadsheets.
Employment Type
Hourly
