Administrative Aide/AsstSC/Santa Monica Corps
Administrative Aide/AsstSC/Santa Monica Corps
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Mission Statement
The Salvation Army an international movement is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Position Summary
Administrative Assistant Responsibilities:
Works under direct supervision of the Corps Officer(s) and also works in close coordination with DHQ Finance for the daily responsibility of processing Accounts Payable Accounts Receivable and all cash receipting for the Corps. Coordinates directly with DHQ Finance on all related processing. Responsible for filing and data management. Responsible for safeguarding of income in accordance with Divisional cash handling policies. Prepares deposits and processes incoming mail in coordination with the Corps Officer. Additional responsibilities include phone and mail correspondence and ordering supplies. Provides general administrative support to the functions of Corps Administration as needed. Processes payroll for employees.
Program Assistant Responsibilities:
Works under direct supervision of the Corps Officer(s) and Corps Assistant to assist with preparing planning and implementing Corps programming (men/women/youth) and outreach initiatives. Manages volunteer base through Volunteer Management program and coordinates onsite volunteer experience.
Essential Functions
Administrative Assistant Responsibilities:
- Conducts all business and finance support tasks maintains files and records in accordance to TSA policy.
- Provide fiscal support by:
- Processing cash receivable and cash receipting for Corp
- Preparing deposits to multiple Corps accounts (operational custodial etc.)
- Processing all Corps invoices to include: account coding receipts/statements etc.
- Ensures tithes and offering data into Corps Stewardship program on weekly basis
- Enters daily weekly monthly stats into relevant tracking software
- Enter monthly statistical information into NSS reporting system
- Responsible for ordering office supplies and scheduling maintenance of office equipment (Xerox Fax etc.)
- Assists with general Corps and office administration including:
- Employee volunteer and all other file maintenance
- Copying faxing scanning documents distributing mail
- Answering and directing phone calls respond to general line voicemails
- Process payroll through Ultipro system for all Corps employees
- Process TSAMM agenda items and assist in securing proper paperwork and vendor bids.
Program Assistant Responsibilities:
- Manage volunteer base through Volunteer Management program
- Update volunteer opportunities in Volunteer Management for web-reservation
- Facilitate onsite volunteer experience
- Assist in oversight of daily volunteer activity
- Assist with planning coordinating and implementing Corps programming (men/women/youth/seasonal) and outreach initiatives
- Assist with Summer and Special Camp/Retreat registrations
- Assist with Seasonal Assistance Programs
- Attends staff and program related meetings. Works with the Corps Officer in planning coordinating and implementing other special projects and programs
These duties may be changed in part or in full at any time at the Corps Officers discretion or as required because of program changes or needs.
Working Conditions
Ability to walk stand bend squat climb kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp push pull objects such as files file cabinet drawers and reach overhead. Ability to operate computer fax and telephone. Ability to lift up to 25 lbs.
Minimum Qualifications
- High School diploma or equivalent
- Bachelors Degree Preferred
- Demonstrates aptitude in assigned tasks
- Able to pass a Dept. of Justice background check IAW State Childcare Licensing
- Willing and able to maintain confidential information in accordance with Salvation Army and industry standards
Skills Knowledge & Abilities
- Computer literate with a working knowledge of Microsoft Office Suite
- Able to learn new web-based programs required for job (AP Workflow Corps Management Volunteer Management Outlook Office 365 etc.)
- Takes direction and instruction positively
- Ability to email fax operate copy/print/scan machine
- Ability to work harmoniously with supervisors coworkers
- Excellent writing and verbal communication skills
- Excellent organizational and planning skills
- Has high ethics and integrity
Employment Type
Full-Time
