IP Coordinator - UKIFS Ltd
IP Coordinator - UKIFS Ltd
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Salary Not Disclosed
1 Vacancy
Job Description
For more information on UKIFS visit: salary for this role is 31100. Onsite working is expected for 3 days each week however we actively support requests for Flexible Working.
Employees of UKIFS can be based at either of our sites; West Burton Nottinghamshire or Culham Oxfordshire.
This role requires employees to complete an online Baseline Personnel Security Standard (BPSS) including The Disclosure & Barring Service (DBS) checks for criminal convictions and possibly a search of open source data.
The Role
As IP Coordinator you will play a pivotal role in providing both technical and paralegal support and coordination services to the IP function to support ongoing activities which include working closely with other divisions programmes and external organisations to generate and identify novel technology solutions; protect UKIFS intellectual property and work on the development of these innovations. You will be involved in supporting the administration of UKIFS IP protection processes which include liaising with inventors from different divisions and programmes and with external IP law firms and patent search firms to initiate and track the progress of applications and searches. You will be expected to work across complex projects within UKIFS and act as an advisor to project managers and Innovation leads specialising in IP management processes. In addition you will be responsible for supporting and facilitating project activities liaising directly with Innovation leads and project managers to ensure delivery milestones. You will support the development of an innovation pipeline and UKIFS IP which will include technical innovations that may arise from UKIFS staff contracts collaborations or elsewhere.
Key Accountabilities:
- Provide the paralegal services for UKIFS IP function including but not limited to: preparing official forms for UK EP patent and design applications; completing official documentation; preparing case reports; liaising with external IP law firms and patent search firms; support the handling of general IP prosecution matters including monitoring patent filing deadlines ensuring required actions and documentation are complete and liaising with external patent law firms to ensure deadlines are met.
- Be responsible for continuous improvement of all IP processes including case management to log monitor and report on the progress of IP protection activities and reporting.
- Manage budget spreadsheets and provide IP forecasting to Innovation Division project manager for all formal reporting and ad hoc information requests.
- Manage the programme and project document management process including uploading to SharePoint and TDMS formatting attribute mapping workflow tracking distribution and storage in the correct databases to allow work to be easily stored and retrieved.
- Monitor a generic IP inbox and act as a first point of contact for project and IP related queries.
- Support teams with procurement activities and produce technical reports specifications and Tender Documentation with supervision. Act as a requisitioner/Responsible Officer within Unit 4 business system.
- Manage Technical Secretary duties for the Innovation Division including organising technical meetings and supporting the Chair in taking and distributing minutes and action follow up.
- Provide Technical Coordinator support for adhoc tasks to ensure business programme and project delivery.
- Support planning and managing site visits from external visitors including setting agendas with support.
Qualifications :
Essential:
- Previous experience in an IP role with general knowledge in all key areas.
- HNC/Apprentice or degree in a relevant subject area.
- Knowledge of patent systems and administration thereof.
- Demonstrable experience in IP case management and IP prosecution support.
- Demonstrable experience working in a complex technical environment.
- IT literate fluent in Microsoft Office including Excel.
- Good awareness of SharePoint management.
- Excellent technical report writing skills.
- Excellent interpersonal skills.
- Excellent planning and organisational skills.
- Excellent written and verbal communication skills.
- Well organized and capable of managing to deadlines and priorities.
- Ability to work on own initiative with a creative mindset.
- A selfstarter with a strong motivation to achieve.
Desirable:
- Patent administrator qualification or progress toward.
- Paralegal qualification or demonstrable progress towards the qualification.
- Experience in management of purchasing and budget processes.
Additional Information :
A full list of our benefits can be found here welcome talented people from all backgrounds who want to help us achieve our mission. We encourage applications from underrepresented groups particularly from women in STEM people from Black British Caribbean and African Pakistani and Bangladeshi British and other ethnic minority backgrounds people with disabilities and neurotypical individuals. Our Executive team supported by our Head of Equality Diversity and Inclusion (EDI) and Wellbeing and our EDI Networks actively promote Inclusion and takes steps to increase diversity within our organisation. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.
Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.
For applicants applying from outside the United Kingdom or those who have spent time outside the UK in the last five years please visit the following link for information on criminal records checks:https://www/government/publications/criminalrecordschecksforoverseasapplicants If your country of residence or previous residence is not listed on the website or if the UK Government does not have information on obtaining a criminal records check from that state we regret to inform you that we cannot process your application.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
