Travelling Personal Assistant
Travelling Personal Assistant
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Job Description
Job Description
INTERNATIONAL TRAVELLING PERSONAL ASSISTANT FOR HIGHPROFILE PRINCIPAL
- Start Date: Mid End February 2025
- Salary:gross per annum (D.O.E)
- Location: London with extensive international travel
- Contract: Permanent Fulltime
- Schedule: Hybrid full flexibility for travel and oncall cover
Job Overview:
As a Travelling Personal Assistant you will support a highprofile Principal who spends at least 50 of their time traveling to global destinations including Dubai New York LA London and various other locations. Reporting to the Senior EA the Principal and working within a team of wider PAs and support personnel this role involves logistical coordination lifestyle management event coordination handling confidential tasks and ensuring seamless daily activities in various locations.
Responsibilities also include preparing accommodations scheduling appointments managing wardrobes and assisting with bookings for the Principals children. The ideal candidate must be highly organised flexible and adept at navigating a dynamic and fastpaced environment with extensive international travel required often at short notice.
Requirements:
- At least 2 years of experience in lifestyle and events management concierge and wardrobe management.
- Proven experience as a Personal or Executive Assistant ideally in a similar travelling role.
- Flexibility to travel internationally with minimal notice and work nontraditional hours.
- Exceptional organisational multitasking and problemsolving skills.
- Strong verbal and written communication skills.
- Discretion professionalism and confidentiality.
- Proficiency in technology.
- Familiarity with luxury services and highend brands.
- Strong negotiation and relationshipbuilding skills.
Key Responsibilities:
- Manage the Principals personal schedule whilst travelling including meetings events personal appointments and social engagements.
- Proactively adjust schedules to accommodate time zone changes unforeseen delays and changing priorities.
- Book personal appointments restaurants theatres museums and more for Principal and children.
- Handle shopping and wardroberelated tasks as well as coordinate with designers and fashion houses.
- Liaise between the Principal and various contacts including friends business associates and suppliers as required.
- Print and coordinate meeting documents.
- Plan and organise personal and business events across locations.
- Ensure venue transportation and services are arranged and align with expectations.
- Manage flights hotels ground transport itineraries and other travel arrangements.
- Record and track financial transactions.
- Provide expenditure reports and maintain budgetary limits.
- Resolve issues efficiently during travel or events.
- Handle all personal and business matters with utmost confidentiality and professionalism.
- Establish and maintain relationships with various service providers vendors and suppliers globally.
Employment Type
Full-Time
