Executive Administrator

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At Colliers its not our success that sets us apart its how we achieve it. Our people are passionate take ownership and always do whats right for our clients people and communities.

Why Colliers
Our enterprising environment needs your expertise to facilitate Colliers continued growth as an industry leader. Our nimble decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Position Overview
The Executive Administrative Assistant plays a vital role in supporting the CEO and executive leadership ensuring smooth daily operations and seamless coordination across leadership functions. This role requires strong administrative and communication skills along with the ability to manage multiple priorities with professionalism and discretion. The ideal candidate is a proactive problemsolver who thrives in a dynamic environment anticipates the needs of senior leadership and takes initiative to drive efficiency and improve operations.
This position is based in Atlanta Georgia (Midtown) and reports directly to the CEO.

Key Responsibilities
Manage complex calendars and schedules for the CEO and senior leadership balancing business personal and charitable commitments.
Facilitate meeting and conference call logistics including scheduling invitations room reservations and material preparation. Take detailed meeting minutes track action items and ensure timely followups as needed.
Coordinate travel arrangements for the CEO ensuring flights accommodations transportation and itineraries are planned in accordance with business schedules and priorities.
Prepare and submit expense reports monitor reimbursements and ensure timely and accurate payment of all expenses.
Provide general office support including document management (scanning copying filing) processing incoming and outgoing mail and managing office supplies and inventory.
Assist in organizing and coordinating executive meetings offsite gatherings and company events managing logistics such as venue selection catering AV setup materials preparation and attendee coordination.
Manage executivelevel communication including drafting proofreading and distributing emails and companywide messages on behalf of leadership.
Organize and maintain contact lists for executives clients and key stakeholders ensuring accurate and uptodate information.

Facilitate the signing and approval of contracts ensuring all necessary parties review and execute agreements promptly.
Support supplier diversity initiatives by facilitating the WBE recertification process and maintaining uptodate registrations.
Maintain confidentiality and handle sensitive information with discretion.
Work closely with the Property and Facility Management teams providing support as needed.
Support special projects and research initiatives as assigned.
Qualifications & Requirements
Bachelors degree preferred.
Minimum 35 years of executive administrative support experience preferably in a corporate or facility management setting.
Proficiency in Microsoft 365 including Outlook Word Excel PowerPoint OneDrive SharePoint and Teams as well as other relevant software.
Exceptional written and verbal communication skills with the ability to draft proofread and edit documents professionally.
Experience coordinating meetings events and executivelevel correspondence.
Highly organized with exceptional time management skills strong attention to detail and the ability to manage multiple priorities in a fastpaced environment.
Proactive and resourceful with the ability to anticipate needs take initiative and identify solutions.
Strong interpersonal skills with the ability to build relationships with stakeholders at all levels.