Dual Accounting AdminClerk AministradorContador Dual
Dual Accounting AdminClerk AministradorContador Dual
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Job Description
Job Details
Description
This is a dualrole position that will provide support for the Bower Hotel and The Monsaraz Hotel both located in the San Diego area. Work days will be divided between these two properties with designated time allocated for each property.
POSITION PURPOSE
The dual accounting administrator position involves a combination of administrative duties and accounting responsibilities for two distinct properties. Assist and support the Accounting Manager and/or Director of Finance with the maintenance and control of the hotels financial operations. Depending on the established ownership procedure and/or direction this may include but is not limited to accounts receivable accounts payable reconciliations hotel daily deposits cash handling daily revenue reporting group and catering advance and final payment processing and tracking assist Sales and Operations to ensure accurate and timely accounting support.
ESSENTIAL RESPONSIBILITIES
Adhere closely to policies and procedures practicing the highest standards of performance. Set the highest possible example in conduct temperament punctuality and standards of work.
- Prepare Daily Revenue Report daily and distribute it to all relevant partners.
- Maintain files of hard copy back up documentation for outstanding receivables and paid bills.
- Work with the Sales department to ensure that all Accounts Receivable billings are accurate and sent out with supporting backup and in a timely manner.
- Responsible for the preparation and transmittal of letters requesting payment to outstanding/ overdue accounts
- Actively participate in weekly credit meetings/ ledger reviews
- Handle guest refund requests and assist in handling guest inquiries.
- Work closely with the Front Desk to respond timely and accurately to credit card company inquiries and charge backs
- Prepares daily deposits.
- Review variances in daily deposits and issue cash over/short notifications
- Give change to the cashiers when needed and audit cashier banks monthly or as needed
- Maintain complete and accurate accounting files to handle vendor inquiries.
- Ensure that all A/P invoices are prepped coded approved and then input into the accounting system. Proper prepping of invoices includes matching of packing slips and purchase orders to proper invoice.
- Reconcile vendor statements and solve any discrepancies.
- Review and maintain an accurate database of all contractual obligations.
- Ensure the collection of applicable local state and federal taxes.
- Identify needed operational adjustments to ensure taxes and assessments are being calculated and collected appropriately.
- Ensure a completed and accurate taxexempt worksheet and backup are uploaded to shared platform monthly.
- Maintain a variety of logs for tracking and tracing specific month end requirements
- Attend operations and leadership meetings when required.
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions this position may be required to perform a combination of the following supportive functions with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:
- Ensure training of new staff members to include familiarization of property standard operating procedures and policies.
- Follow all company and safety and security policies and procedures.
- Report maintenance problems safety hazards accidents or injuries.
- Complete safety training and certifications.
- Ensure uniform and personal appearance are clean and professional maintain confidentiality of proprietary information and protect company assets.
- Develop and maintain positive working relationships with others and listen and respond appropriately to the concerns of other employees.
- Perform other reasonable job duties as requested by direct and indirect supervisors.
PHYSICAL DEMANDS
- Environmental conditions are inside a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems.
- Must be able to sit at a desk for up to eight 8 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
- Must be able to exert wellpaced ability to maneuver between functions occurring simultaneously.
- Must be able to lift up to 45 lbs. as needed.
SPECIFIC JOB KNOWLEDGE SKILLS AND ABILITIES
The individual must possess the following knowledge skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job with or without reasonable accommodation using some other combination of knowledge skills and abilities:
- Must be able to speak read write and understand the primary language used in the workplace.
- Requires good communication skills verbal written and electronic.
- Requires intermediate mathematical skills.
- Must have excellent customer relations skills.
- Must be detail oriented with outstanding organizational skills.
- Must possess intermediate computer skills.
- Intermediate excel skills (VLOOKUPs and Pivot Tables) preferred
- Ability to effectively deal with internal and external customers some of whom will require high levels of patience tact and diplomacy and collect accurate information to resolve conflicts.
- Knowledgeable about basic function of Windows OS MS Office PMS and POS.
- Selfdriven and able to work independently.
EDUCATION
High school or equivalent education required.
Bachelors degree preferred.
EXPERIENCE
- 2 Years Accounting experience required
- Property level Hospitality accounting experience is strongly preferred.
LICENSES OR CERTIFICATIONS
- Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
GROOMING
All Staff Members must maintain a neat clean and wellgroomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.
ATTENDANCE
Regular attendance in conformance with the standards which may be established by Azul Hospitality from time to time is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action up to and including termination of employment. Upon employment all staff are required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action up to and including termination of employment. Due to the cyclical nature of the hospitality industry staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.
Requires grasping writing standing sitting walking repetitive motions bending climbing listening and hearing ability and visual acuity.
Hearing smelling tasting and visual ability to observe and distinguish product quality and detect signs of emergency situations.
Talking and hearing occur continuously in the process of communicating with staff supervisors subordinates occasionally clients and ownership.
Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
Must have finger dexterity to be able to operate office equipment such as computers printers 10key adding machine multiline touch tone phone filing cabinets FAX machines photocopiers dolly and other office equipment as needed.
Qualifications
Employment Type
Full-Time
