Administrative Assistant to Superintendent

Title: Administrative Assistantto Superintendent

Schedule:8am5pm / MondayFriday / 261 days per year

Pay: $18.04$20.61 per hour

Reports to: Superintendent of Schools

Purpose and Objectives of the Position: The Administrative Assistant to the Superintendent assists the Superintendent with paperwork and work projects so the administrator may devote maximum attention to the central problems of education and educational administration. To accomplish these tasks the Administrative Assistant to the Superintendent works closely with the staff and administration handles confidential information and frequent contact with all levels of district employees outside agencies and the general public.

I. Essential Job Functions:

• Ability to maintain confidentiality working with the Superintendent and Board of Education members on district issu
• Ability to perform secretarial duties associated with a busy yet productive and smoothlyrun Central Office and work closely with all
• Ability to ensure all activities conform to district
• Prepare correspondence forms reports for the Superintendent.
• Ability to maintain accurate and organized records and files as required including:
  • Indistrict transfers and outofdistrict student database
  • Shawnee Heights Foundation database correspondence meeting minutes scholarships classroom grants receipting for funds.
  • District Advisory Council Minutes
  • Safety Committee Minutes
  • Superintendents Council meeting minutes
• Ability to communicate and work effectively and cooperatively with members of the school district and commu
• Ability to respond to information requests in a cooperative courteous and timely ma
• Ability to implement the vision and mission of the district

II.Physical Requirements/Environmental Conditions:

• Requires prolonged sitting or standing and use of equipment including repetitive motions and computer eye fatigue.
• Must occasionally work in a noisy and crowded environment with numerous interruptions

III. General Responsibilities:

• Ability to take and transcribe dictation of various types and compose correspondence as necessary. Process incoming/outgoing correspo
• Knowledge of S. Mail procedures and perform mail room duties as required.
• Ability to screen incoming calls or direct them to the appropriate administrator to accommodate their needs and record messages for the
• Ability to direct patron calls/visits regarding districtwide problems concerns and/or questions to the appropriate administrator.
• Ability to obtain gather organize and record pertinent
• Ability to maintain an organized filing system including confidential file
• Ability to schedule appointments and make arrangements for conferences/interviews as required. Greet and screen visitors making arrangements for comfort while visitors await scheduled meetings or direct them to the appropriate location/administrator to accommodate their
• Ability to prepare and organize agenda materials for USD 450 Board of Education meetings including distribution to Board members administrators school sites and local
• Assists the Superintendent in providing the Board of Education members pertinent information and telephone communication when circumstances require immediate
• Ability to distribute notification of meetings to Board of Education members Administrators Superintendents Curriculum Cabinet Parent Advisory Council and Teacher Advisory
• Ability to perform the duties as Deputy Board Clerk as needed.
• Ability to maintain current Notary Public li
• Ability to distribute updates in Board Policy to Board of Education members district departments and school
• Ability to provide clerical support in the publication of district
• Ability to assist students teachers principals district employees and patrons in a courteous manner.
• Ability to respond to information requests in a cooperative courteous and timely ma
• Willing to have flexibility regarding work hours for meetings.
• Will provide support for the Director of Special Education as needed.
• Ability to perform other tasks and assume other responsibilities as directed by the Superintendent or Board of Education.

Knowledge Skills and Abilities Required:

• High school diploma or
• Two years office experie
• Proficient keyboarding word processing proofreading and file maintenance
• Knowledge of school district organization operations and administrative policie
• Excellent organizational communication and interpersonal
• Ability to use personal computer and software to develop spreadsheets and databa
• Knowledge and ability to operate office machin
• Ability to observe and follow all school district policies at all ti
• Ability to react to change and frequent interruptions in a productive and positive manner meeting deadlines as assign
• Ability to implement and follow all district health and safety policies including all precautions of the Bloodborne Pathogens Exposure Control
• Must verify good health by passing a physical examination which includes TB and drug test as required.
• Other duties as assigned by Superintendent or Board of Education.
• Desire to continue career improvement by enhancing skills and job perfo
• Ability to keep student and personnel information and records confidential.

Terms of Employment: At Will. Salary to be established by the Board.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of the USD 450 Board of Educations policy on Evaluation of Professional Personnel and this job description.