Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About Zapier
Were humans who simply think computers should do more work.
At Zapier were not just making softwarewere building a platform to help millions of businesses globally scale with automation and AI. Our mission is to make automation work for everyone by delivering products that delight our customers. Youll collaborate with brilliant people use the latest tools and leverage the flexibility of remote work. Your work will directly fuel our customers success and as they grow so will you.
Job Posted: 4/10/2025
Location: North America (Eastern Time Zone hours)
Hi there!
Were looking for an Executive Assistant who will provide highimpact support to senior leaders at Zapier.
In this role youll report to the EA Team Lead and provide dedicated support to 23 executive team members. Youll also work closely with the Executive Business Partner (our most senior EA) supporting the same department partnering on special projects and occasionally taking on delegated responsibilities. A successful Executive Assistant at Zapier is an exceptional communicator a selfstarter who thrives in ambiguity and someone who excels at managing complex projects from start to finish.
Youll be a trusted partner who not only keeps the trains running but also proactively identifies opportunities to make your executivesand their teamsmore effective. Change is constant at Zapier and were looking for someone adaptable actionoriented and highly collaborativeready to flex and grow alongside the business.
If youre looking to deepen your impact at a fastgrowing profitable customerfocused company read on
About You
3 years of experience as an Executive Assistant Administrative Business Partner or in a role with comparable responsibilities.
Youre a strong communicatorclear concise and thoughtful in your interactions with a variety of stakeholders. You can read the room ask consultative questions when things are unclear and flex your communication style based on the audience.
You default to action and can confidently move work forward in ambiguous situations.
Youre a skilled project manager who can easily backplan and coordinate large initiatives like executive offsites crossfunctional workstreams or even a new product launch.
Youre comfortable working in partnership with a senior EA (Executive Business Partner) on highimpact projects and delegated initiatives. You know how to build trust coordinate effectively and flex between direct support and collaborative work.
You collaborate exceptionally well with other operations professionals working together to define roles and responsibilities create clarity in who owns what and surface problems earlybefore they become issues.
You value a tightknit lowego team culture where helping each other succeed is the norm. You care just as much about supporting the broader team as you do about supporting the executive directly.
You have exceptional organizational skills a sharp eye for detail and the ability to juggle competing priorities with grace.
Youre a power user of tools like Google Calendar Gmail Slack and Notionand youre comfortable experimenting with AI and automation to make work more efficient.
You operate with discretion and integrity managing sensitive information with care.
Youre analytical and resourceful constantly looking for ways to optimize workflows remove friction and improve team performance.
Youre adaptable thrive in a remote environment and enjoy learning new parts of the business.
Things Youll Do
Executive Support and Scheduling Mastery: You will manage the schedules and task systems for executives ensuring their focus remains on strategic business outcomes. This includes:
Staying ahead of shifting priorities and deadlines strategically enhancing meeting rhythms and ensuring optimal time management for executives.
Implementing improvements to streamline information flow and occasionally handling personal scheduling to maximize executives effectiveness.
Handle a broad variety of administrative tasks such as creating prep documents for interviews setting up communication channels assisting with onboarding plans and planning team engagements.
Arrange travel plans and work with the Events Experiences team to support team offsite planning.
Special Projects & EBP Collaboration:
Work closely with the Executive Business Partner in your department on special initiatives. This may include project work coordination support and occasionally owning delegated responsibilities.Project & Event Management:
Plan and execute complex projects endtoendlike executive offsites internal initiatives or crossfunctional projects. Youll handle backplanning comms logistics and stakeholder alignment.Meeting and Team Operations:
Prepare agendas manage meeting flow capture notes and follow up on action items to keep leadership teams on track and aligned.Communication & Relationship Management:
Own executive communications triage inbound requests and serve as a liaison across teams. Build strong relationships internally and externally to help your execsand their teamsoperate at their best.Collaboration & CrossFunctional Coordination:
Work in lockstep with fellow EAs and operations professionals. Youll clarify swim lanes share responsibilities and create shared visibilitybecause we know strong team collaboration is what prevents issues before they arise.Process Improvement & Innovation:
Look for opportunities to automate simplify or improve how work gets done. Youll bring a curious mindset and experiment with new toolsespecially AIto boost efficiency.EA Team Collaboration:
Contribute to a strong lowego EA team culture by sharing tools insights and best practices. Step in to support teammates when needed and help evolve how the team operates together.
How to Apply
At Zapier we believe that diverse perspectives and experiences make us better which is why we have a nonstandard application process designed to promote inclusion and equity. Were looking for the best fit for each of our roles regardless of the type of companies in your background so we encourage you to apply even if your skills and experiences dont exactly match the job description. All we ask is that you answer a few indepth questions in our application that would typically be asked at the start of an interview process. This helps speed things up by letting us get to know you and your skillset a bit better right out of the gate. Please be sure to answer each question; the resume and CV fields are optional.
Education is not a requirement for our roles; however if you receive an offer you will need to include your most recent educational experience as part of our background check process.
After you apply you are going to hear back from useven if we dont see an immediate fit with our team. In fact throughout the process we strive to never go more than seven days without letting you know the status of your application. We know well make mistakes from time to time so if you ever have questions about where you stand or about the process just ask your recruiter!
Zapier is an equalopportunity employer and were excited to work with talented and empathetic people of all identities. Zapier does not discriminate based on someones identity in any aspect of hiring or employment as required by law and in line with our commitment to Diversity Inclusion Belonging and Equity. Our code of conduct provides a beacon for the kind of company we strive to be and we celebrate our differences because those differences are what allow us to make a product that serves a global user base. Zapier will consider all qualified applicants including those with criminal histories consistent with applicable laws.
Zapier prioritizes the security of our customers information and is dedicated to adhering to all applicable data privacy laws. You can review our privacy policy here.
Zapier is committed to inclusion. As part of this commitment Zapier welcomes applications from individuals with disabilities and will work to provide reasonable accommodations. If reasonable accommodations are needed to participate in the job application or interview process please contact .
Application Deadline:
The anticipated application window is 30 days from the date job is posted unless the number of applicants requires it to close sooner or later or if the position is filled.
Even though were an allremote company we still need to be thoughtful about where we have Zapiens working. Check out this resource for a list of countries where we currently cannot have Zapiens permanently working.
Employment Type
Full-Time
