Accounts Payable Specialist
Accounts Payable Specialist
Posted on :
12-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
12-04-2025
Job Description
Carlow University is currently accepting applications for ourAccounts Payable Specialist position. The Accounts Payable Specialist will process invoices and other payment requests perform check runs calculate accruals and ensure vendors are paid accurately and efficiently while maintaining compliance with university policy sponsored projects uniform guidance FERPA and other federal and state regulations. This role responds to vendor and internal inquiries identifies and resolves discrepancies with invoices other payment requests payments and ensures University payments are processed in a timely and accurate manner. This position is Hybrid reporting to campus weekly.
JOB DUTIES:
JOB DUTIES:
- Accounts Payable Processing percentage of time 50
- Enter and process purchase orders and check requests including verification that the appropriate approval levels have been obtained
- Timely and accurate payment of invoices
- Distribute invoices to appropriate departments for entry into EProcurement system including tracking and followup on invoice processing
- Process expense reimbursements in EProcurement system ensuring accuracy of GL coding supporting documentation and approvals
- Oversee corporate credit card program open and close cards monitor card limits post journal entries analyze activity ensuring accuracy of GL coding supporting documentation and approvals. Provide reporting to Cabinet for card holders not in compliance with policy.
- Accounts Payable Record Maintenance and Reconciliation percentage of time 25
- Maintain vendor master files including verification and accuracy of supplier data including current names addresses and terms
- Perform account analysis and statement reconciliations and resolve discrepancies with suppliers
- Prepare monthend AP Aging report and reconcile to general ledger monthly investigating and resolving any variance
- Review processes in collaboration with Procurement ensuring continuous improvement effectiveness efficiency and of best practices
- Ensure payables records including Form W9 invoices and approvals are retained in a paperless environment in accordance with record retention policy
- Regulatory Reporting and Compliance percentage of time 10
- Complete and maintain University W9 form tax exempt certificate and credit applications ensuring that the proper documentation is onfile with vendors
- Prepare annual 1099 forms in partnership with external audit and tax partner including timely filing with the IRS
- Review followup and resolve uncashed checks including annual filing with the state for any unclaimed property in accordance with Escheat and Title IV regulations
- Finance Department Support percentage of time 15
- Assist with month and yearend closing
- Support the implementation of KPIs and other metrics to measure financial and operational performance
- Support the annual yearend audit process with external auditors
- Assist with the development of and updating of fiscal policies
MINIMUM EDUCATION LEVEL REQUIRED:
- Associate degree in accounting finance or relevant field with preference given to candidates with Bachelors degree
SKILLS REQUIRED:
- Proficient with Microsoft Office Suite and ERP systems data management manipulation and presentation
- Intermediate Excel analysis pivot Vlookup charting and related functions
- High attention to detail accuracy and ability to work in a highvolume environment
- Able to multitask and adhere to weekly monthly and annual deadlines
- Problem solver utilizing judgement to escalate and engage as necessary
- Effective in a dynamic and collaborative environment in a positive and proactive manner
- Exhibit clear and concise communication effective in a hybrid work environment utilizing technology to ensure strong collaboration and timely accurate and efficient transfer of information
- Demonstrate and reflect an understanding of and commitment to the mission and core values of Carlow University and the Sisters of Mercy
MINIMUM RELATED EXPERIENCE REQUIRED:
- 13 years progressive experience in accounts payable with preference given to candidates with higher education experience
Carlow University is Devoted to....
- A culture of integrity dignity and respect for all
- A strong commitment to social justice
- Ethical forwardthinking leadership
- Comprehensive medical dental vision life & disability benefits package
- Tuition benefits for undergraduate and graduate programs
- Health Savings Account and Flexible Spending Account options
- Wellness and Employee Assistance Program
- Complimentary use of Carlows fitness center and amenities
Successful candidates must be committed to envisioning the future of liberal arts and professional education in a rapidly changing environment; have experience working with diverse populations; actively support Carlows commitment to equity inclusion and community; and be able to articulate how they will contribute to Carlow Universitys Catholic Mercy mission and values through their teaching scholarship and service.
Carlow University is a comprehensive Catholic University situated in a culturally rich and diverse urban setting of Pittsburgh Pennsylvania. Founded in 1929 by the Sisters of Mercy an international community of Roman Catholic women with a mission to serve the poor the sick and the uneducated. Carlow is an institution grounded in the liberal arts while also offering strong professional programs committed to engaging its diverse community in a process of lifelong learning scholarship research and service. Degrees are offered at the baccalaureate masters and doctoral levels. Carlow University aims to provide transformational educational opportunities rooted in social justice for a diverse community of learners and to empower them to excel in their chosen work as compassionate responsible leaders in the creation of a just and merciful world.
Carlow University employees commit themselves to the highest standards of ethical conduct. They commit to act with integrity treat others with respect and dignity carefully steward the Universitys resources avoid conflicts of interest or commitment maintain confidentiality and to comply with legal and professional obligations.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job related tasks other than those specifically presented in this description. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
Unclear Seniority
Employment Type
Full Time
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