Executive Assistant - Journal Sentinel Herald Editorial
Executive Assistant - Journal Sentinel Herald Editorial
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Job Description
Department: Journal Sentinel Herald Editorial
SUMMARY
The Executive Assistant provides executive support to the Editor and Managing Editor and administrative support to the Journal Sentinel Herald editorial team particularly to the operations and editing/publishing processes of the department.
The incumbent joyfully serves the needs of the editors and staff with outstanding and prayerful efficiency organization and written and interpersonal communication. The EA is tech savvy manages Editor communication tasks and approvals within and outside the department and coordinates and helps facilitate prompt communication with contributors to the periodicals.
The position also serves as a key liaison with the broader Church including maintaining active and effective coordination with TMC departments such as the Treasurers Office Human Resources Facilities and more. The incumbent ably manages an array of administrative support and publishing tasks including as a member of the Web Team which publishes content to JSHOnline.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Executive support to the Editor and Managing Editor 50
- Manages the Editors calendar and supports the smooth administration of the editorial scheduling and calendars including by creating maintaining and coordinating various publishing Trello boards
- Familiar with all the demands on the Editor; in coordination with staff editors Managing Editor and Operations Manager prioritizes and tees up editing and approvals for Editor using existing or new online tools
- Manages Editor correspondence including at times drafting responses and possible internal communications
- Manages contributor correspondence via email and Salesforce in coordination with editors Associate Product Manager and Customer Care Center
- Generates monthly report to Directors with inputs from editors product managers other team members
- Supports the development planning and of department retreats
- Actively supports and coordinates the annual review process
- Actively supports the onboarding of new JSH employees
Department administrative and financial support and coordination 30
- Provides office management and administration:
- Makes purchases and facilitates work orders on behalf of the department; coordinates with relevant departments including the Treasurers Office Facilities and Human Resources
- Coordinates with Trustee Executive Assistant (EA) in maintaining and updating org charts staff lists distribution lists Slack channels
- Participates on the Third Floor Admin Team; serves as backup to Trustee EA on certain tasks as needed
- Provides tech support to department staff including in coordination with the Service Desk
- Processes department mail including mailed submissions to the periodicals; maintains JSH displays on the Third Floor
- Serves as department evacuation coordinator
- Provides support and coordination to financial activities:
- Processes and submits payments to contributors
- Processes and coordinates requisition requests and contracts for all outside contractors including translators Bible Lens researchers proofreaders and other vendors
- Processes and supports department expense reporting and credit card purchasing
- Processes and submits Radio Kinshasa advance and honoraria payments
Web publishing and Bible Lens support 20
- Publishes select digital articles to JSHOnline; backs up web publishing team as needed
- Supports the Bible Lens process by providing Bible translations citations and choosing options for the weekly companion article
STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationships
Supervisor: JSH Operations Manager
Supervises: None
Regular Contacts
This position has regular contact with Editor Managing Editor Editorial staff Product Managers Treasurers Office Human Resources Customer Care Center Executive Assistant to the Trustees
JOB REQUIREMENTS
Education/Experience
This position requires a Bachelors degree and two to five years of professional work experience. Demonstrated administrative written and oral communication and technical skills necessary.
Knowledge/Skills
Incumbent should be discerning kind proactive efficient and joyful. This position requires strong administrative technical organizational communication and problemsolving skills. Incumbent must be detailoriented highly motivated and have the ability to multitask projects and deadlines. Initiative flexibility and confidentiality are paramount. Incumbent is expected to be a solid writer and have outstanding interpersonal skills for effective communication and coordination with employees and management. Ability to deliver timely results and work both collaboratively and independently. Must have flexibility and willingness to adapt as needed.
Technology Skills
Provides technical assistance to Editorial staff as needed. Individual must have strong wordprocessing skills including familiarity with Google Suite. Must be strong technically and willing to learn new software applications such as Zoom Trello Salesforce Confluence Adobe products etc. Maintains a current understanding of technology and an ability to utilize new programs.
Work Environment
Bostonbased. Must enjoy working in a team environment with open office plan.
Christian Science Information
Membership in The Mother Church required and Primary Class instruction preferred.
In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Employment Type
Full-Time
