Executive Assistant
Executive Assistant
Posted on :
11-04-2025
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1 Vacancy
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Job Description
Fathom5 is an industrial technology company building securityfirst Brilliant Machines to accelerate Industry 4.0. Our work requires us to think critically act boldly and move quickly.
The worlds supply chains manufacturing base and other critical infrastructure is lagging behind in security capability and adaptability. Fathom5 is here to fix that. Fathom5 builds the platforms services and hardware integrations that enable our customers to understand and act on all of the data that powers the next generation of Industrial Operations. Our mission is to Secure the Digital Future. Our work requires us to think critically act boldly and move quickly.
We are looking for anExecutive Assistantto serve as atrustedteammate and force multiplier to the of this job is to maximize the productivity and efficiency of the Office of the CEO by organizing the communications and engagements that bolster strategic partnerships business deals and organizational growth.
This role is best filled byafastpacedattentive individualwho can develop a strong understanding of the Companys longrange goals and manage a schedule of executive actions and communications that will grow Fathom5 from a small business into a globalcompany.
TheExecutive Assistantwill serve as a trusted and strategic partnermaking key recommendations andimplementing immediate and longterm goals tohelp theCEOprioritize andsynchronizethepeople processesobjectivesand communications that lead to successful outcomes along each line ofFathom5s business.
The Fathom5 Executive Assistant will:
- Learn the social and professional networks of people and organizations that make Fathom5 successful then establish and maintain open communication with teammates clients partners vendors and stakeholders.
- Track the of requirements from the Office of the CEO across the organization and proactively engage with internal and external stakeholders to ensure commitments are met on time.
- Establish and implement systems for agenda development that maximize productivity aligned to goals and objectives.
- Ensure emails to/from the Fathom5 CEO are completed on time.
- Ensure documents briefings emails and correspondence from the Office of the CEO are prepared on time and meet a high standard of excellence and keep a digital and physical serialized file of executive correspondence.
- Lead a morning schedule sync meeting with the CEO to go over daily objectives company direction and remove any last minute schedule conflicts
- Schedule travel and file travel claims for the CEO in accordance with the policy for Fathom5 travel
- Take responsibility for planning and executing Fathom5 board meetings. This includes drafting the meeting agenda preparing materials for board members drafting the minutes after the meeting and tracking completion of board directed action items
The Fathom5 Executive Assistant position requires:
- Clear and effective communication The Executive Assistant is responsible for communicating on behalf of the CEO. The person in this role must have a refined grasp of the English language and the ability to craft thoughtful grammaticallycorrect written and oral communications with all stakeholders which often include other executives and highranking government officials.
- Quick learning The ability and desire to learn new things.
- Teamfirst mentality Working towards teamoriented solutions is essential to the vision of Fathom5 and will result in personal opportunities that far exceed what can be achieved by focusing on individual results alone.
- Leadership This position is a key role responsible for communicating on behalf of the CEO. This requires the leadership to make good decisions and to decide when to engage the appropriate members of our team to solve problems.
- Organization The Executive Assistant is expected to organize meetings documents and the activity of internal and external resources. This requires expert observation skills to perceive the true capabilities and capacities of teams and to know when to engage the CEO in an issue.
- Startup Stamina Fathom5 is changing the world at the intersection of industrial systems and advanced software. Sometimes changing the world requires long hours standing for full days at events and medical clearance for carrying computer equipment as well as occasional travel in support of our customers.
Additionally some particular skills are required to succeed in this role:
- The capability to infer hierarchies and understand individual motivations
- A selfdisciplined approach to finding the right focus areas without specific direction
- The capacity to synchronize multiple ongoing projects while tracking and meeting deadlines in a fastpaced and quickly changing environment
Minimum Qualifications:
- This is not an entrylevel position. At least 5 years of experience as an strategic multiplier to an executive is required
- Experience managing time correspondence and relationships in a complex organization
- Demonstrated abilities to write technical organizational and informative documents
- Indepth understanding of the Microsoft Office suite
- Bachelors Degree with significant writing requirements preferred (i.e. English History or Humanities)
$85000 $95000 a year
Salary range is based on recent selfreported publicly available salary data for Executive Assistants in Austin TX.
Ultimately a worldclass Executive Assistant is the engine of productivity at Fathom5 achieving this level of impact by implementing the CEOs vision while developing and refining their own ability to lead teams and drive results.
At Fathom5 we believe that a diverse equitable and inclusive workplace makes us a more relevant and resilient company. We welcome people from all backgrounds ethnicities cultures and experiences. Fathom5 providesequal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
We know that the impostor syndrome and confidence gap are real. Please do not hesitate to apply!
Due to the sensitive nature of some of our projects only US Citizens can be considered for employment at this time. No recruiters please!
Employment Type
Full-Time
Department / Functional Area
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