Program Manager Marketing Communications Events - Graduate School
Program Manager Marketing Communications Events - Graduate School
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1 Vacancy
Job Description
Current Employees:
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The Program Manager leads the planning and delivery of program initiatives ensuring they align with organizational objectives. The Program Manager supports the daily administration of assigned programs within the department and assists with implementing initiatives effectively. The incumbent focuses on delivering quality programs to University faculty staff and other key stakeholders and acts as a point of contact for communication between leadership faculty students and staff.
CORE JOB FUNCTIONS
Supports their leader with managing assigned program components and preparing documentation and reports. Establishes maintains and reports on program effectiveness ensuring the programs aligns with the objectives. Assists with managing program budget by monitoring expenditures. Stays abreast of market trends and legislation impacting program functions. Verifies organizes and prepares grants procurement and other programrelevant documents. Coordinates logistics for program events and activities. Partners with other departments to increase program awareness. Identifies new needs and emerging issues and develops innovative programs initiatives and resources. Adheres to University and unitlevel policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be allinclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelors Degree in relevant field
Experience:
Minimum 3 years of relevant experience
Knowledge Skills and Attitudes:
Knowledge of business and management principles.
Ability to direct manage implement and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to maintain effective interpersonal relationships.
DEPARTMENT ADDENDUM
Department Specific Functions
Communications
Ensure UM and Graduate School visual identity is preserved in all communications
Collect content compile create edit and publish the graduate student and postdoctoral fellows bimonthly newsletters
Maintain the websites of the Graduate School and Postdoctoral Programs Office
Train and supervise other Graduate School team members on software to update edit and publish Graduate School and Postdoctoral Programs Office websites and newsletters
Regularly compiles updates and maintains contact lists and Graduate School listservs
Programming
Prepare annual programming calendar for graduate students and postdoctoral fellows
Obtain requisite approvals from Graduate School leadership for the annual programming calendar
Disseminate calendar to Graduate School team
Ensure calendar and all related programming is accurately archived in the Graduate Schools box folder
Work with Deans and Director to manage Graduate School events from idea phase through successful completion
Create and disseminate event invitations
Disseminate relevant marketing materials
Track RSVPs
Handle preevent logistics including runofshow and followup calls
Eventday management
Supervise and manage registration checkin and online event logistics
Serve as greeter and/or emcee for all Graduate School events
Ensure timely reconciliation of event expenditures
Ensure Graduate School leadership has up to date briefings for all programming events
Research monitor and implement feedback from surveys completed by program attendees to measure the impact and success of the various programs.
Benchmark programs against peer institutions and provide reports to Graduate School leadership
Assist in developing implementing and managing new strategies software tools projects initiatives and processes for improvements and efficiencies of event planning and communication dissemination
Perform regular business process and workflow analyses for programming events
Provide summary report to Graduate School leadership concerning each event
Unit Support
Conducts research and makes recommendations on Graduate School purchases regarding gifts and giveaways
Facilitate office activities and communications including:
Updating website
Monitoring Graduate School email inboxes daily
Responding to requests
Filing completed emails and requests
Ensuring appropriate reporting and lines of communication are in place between committees groups and the Graduate School
Maintains Graduate School Standard operating procedures related to assigned tasks
Ensures agenda papers and presentations are available for meetings and committees
Provide support to Graduate School leadership in the delivery of the units strategic plans
Assist Graduate School leadership with briefing materials draft reports communications presentations and correspondence.
Other duties as assigned.
The University of Miami is an Equal Opportunity Employer Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
A7Required Experience:
Manager
Employment Type
Full-Time
